Fine Arts Administrative Assistant

Bethel University•Mishawaka, IN

1d•Onsite

About The Position

This position is responsible for coordinating and managing processes and collaborative efforts that contribute towards Fine Arts productions, office efficiency, and overall impressions experienced by those who interface with Bethel University. The role involves facilitating scheduling, communicating with various university departments and prospective students, supervising student workers, managing budgets, and overseeing the development of performance programs and departmental files. It also includes assisting with special events, research projects, and recruiting activities. The position requires a two-year degree in an arts-related discipline and a minimum of two years of experience in a related field. Strong communication and Microsoft Office skills are essential. The role may involve occasional lifting up to 25lbs.

Requirements

Two-year degree in an arts-related discipline
Minimum of two years of experience in a related field
Good oral and written communication skills
Knowledge of Microsoft applications (Excel, Word, PowerPoint, One Drive) is essential
Maintain a posture of humility, self-motivation, and wisdom in all interactions with others
Work collaboratively with administrators, faculty, and staff
Continue to work toward increasing excellence on behalf of the department
Uphold the mission of the University, abiding by the personal and academic policies
Seek applicants with a strong commitment to the values and lifestyle of evangelical Christianity and who profess a personal relationship with Jesus Christ.
Adhere to the University's Lifestyle Covenant and enforce a religiously based statement of responsibilities for all University employees.

Nice To Haves

Occasional lifting up to 25lbs.

Responsibilities

Facilitate the scheduling of events for the Music and Theatre departments.
Communicate with the Bethel community regarding travel, room reservations, housekeeping, IT, and maintenance.
Communicate with prospective students.
Hire, coordinate, and supervise student workers.
Maintain budget tracking and reconciliation.
Maintain and update swipe card access lists for buildings and students.
Oversee Theatre purchases.
Oversee the development of performance programs (recitals, concerts, plays, musicals).
Oversee the archival and updating of departmental files.
Provide relevant information to the Box Office regarding upcoming performances and Fine Arts events.
Coordinate preparations for special events.
Assist in special research projects pertaining to higher education institutions.
Collaborate with other Fine Arts staff in the completion of duties.
Coordinate recruiting visits, auditions, scholarships, and preview days.
Assist with the yearly Christmas Concert.
Be available to attend department meetings.
Answer general inquiries via email and phone for the Art department.
Communicate with current students and alumni for the Art department.
Organize and update student and department files for the Art department.
Assist with organizing and processing forms for the Art department.
Communicate rosters to IT for Adobe access and campus safety swipe access each semester.
Order class and studio supplies for the Art department.