Financial Specialist

Missoula County•Missoula, MT

12d

About The Position

The Financial Specialist performs accounting and financial support functions for Missoula County’s local health department. The role maintains accurate financial records, processes financial transactions, supports grant administration, and ensures compliance with applicable federal, state, and local financial regulations and agency policies. The position performs general ledger, accounts payable and receivable, grant fund management, reconciliations, deposits, invoicing, claims, purchase orders, chart-of-accounts maintenance, and fixed-asset depreciation work. It prepares and analyzes monthly, quarterly, and fiscal-year financial statements; uses financial software for budgeting, tracking, grant activity, and capital projects; and works with City and County Budget and Finance staff to ensure financial information is submitted and reconciled accurately and on time. The Financial Specialist monitors grant, contract, and special-project receipts and expenditures, submits financial reports to funders and oversight agencies, prepares quarterly grant and contract reports for County Finance and the Auditor, troubleshoots reimbursement issues, and assists with financial summaries. The role also receives and prepares refunds for individual clients and third-party payers. Work is primarily in an office setting, with occasional light lifting and possible local or out-of-town travel to conferences.

Requirements

Associate degree in Accounting, Finance, Business Administration, or a closely related field.
Two years of experience in accounting, bookkeeping, finance, or governmental financial operations.
CPR certification required.
Current Montana driver’s license required.
Subject to a background check.
New employees will be asked to volunteer vaccination status and communicable disease testing for required vaccines upon hire; reasonable accommodation is available under the stated conditions.

Nice To Haves

Bachelor’s degree preferred.
Experience with grant accounting or public-sector finance preferred.
An equivalent combination of education and experience may be considered.

Responsibilities

Perform financial oversight, including general ledger duties, accounts payable and receivable, grant fund management, check write-offs, credit card permissions and accounting, reconciliations, deposits, general voucher entries, invoicing, claims, purchase orders, chart-of-accounts maintenance, and fixed-asset depreciation scheduling.
Prepare and analyze monthly, quarterly, and fiscal-year financial statements.
Use and maintain financial software applications for budget development and tracking, accounts payable and receivable, grant activity, and capital projects.
Coordinate with City and County Budget and Finance staff to ensure financial information is received, submitted, and reconciled accurately and in a timely manner.
Monitor grant, contract, and special-project receipts and expenditures for compliance with financial requirements.
Submit financial grant reports to funders and oversight agencies.
Prepare quarterly reports on grant financials and contract invoices or drawdowns and submit them to County Finance and the Auditor.
Troubleshoot grant and contract reimbursement issues.
Assist in preparing reports and financial summaries for grants, contracts, and special projects.
Receive and prepare refunds for individual clients and third-party payers.