Financial Specialist

Government of the Virgin Islands

About The Position

Under the general supervision of the Territorial Public Assistance Officer or designee, the Disaster Program Financial Specialist audits financial transactions and reviews accounting practices in the Public Assistance Program. The role collaborates with senior management to analyze and develop accounting policies and procedures for effective budgetary operations. Work is reviewed for conformity with established laws, rules, and regulations, and requires a confidential relationship with a policymaker. The position supports financial reporting, accounting reconciliations, audit coordination, and disaster program financial management. During emergencies or disasters, the employee must be available during irregular hours and under less-than-desirable conditions, may work at locations other than the official duty station, and may perform duties outside the official position description. The position also requires work beyond an eight-hour workday during fiscal month- and year-end deadlines set by central government operating entities. The employee must complete ICS 100 and 200, NIMS 700, and NIMS 800 training within one year of hire. Salary is commensurate with experience and qualifications.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, Economics, Statistics, or a closely related field and two years of professional accounting experience; or an associate’s degree in one of these fields and four years of professional accounting experience; or a high school diploma or equivalent and six years of professional experience in budgeting, accounting, finance, or a related field.
At least ten years of experience in project management, programming, design reviews, and schedule management on large-scale projects.
At least ten years of demonstrated experience working on municipal, state-level, or federal capital projects.
Knowledge of VI procurement codes and Title 2 of the Code of Federal Regulations, Part 200.
Knowledge of departmental rules, regulations, policies, procedures, and other division and department organizations and programs.
Knowledge of office methods, practices, routines, and equipment.
Knowledge of USVI laws, rules, and regulations governing the territorial system of accounts and their application.
Knowledge of financial management principles, methods, and techniques; preparation of detailed accounting and financial reports; and generally accepted accounting principles.
Knowledge of Federal Grants Management and Public Assistance Program policies and procedures.
Mathematics, record-keeping, analysis, analytical problem analysis, and problem-solving skills.
Computer skills, including Microsoft Office Suite, internet, and email, and ability to acquire proficiency with the ERP system, including its Accounts Receivable and GL Modules.
Ability to use general office equipment, including telephones, fax machines, printers, copiers, calculators, and computers.
Strong written and oral communication, deadline management, and attention to detail.
Ability to translate general instructions; plan, direct, and coordinate difficult and complex financial programs; and apply sound judgment to financial problems and program administration.
Ability to establish and maintain harmonious, effective, and cooperative working relationships with management, staff, and outside agencies, with professional maturity.
Ability to maintain confidential records and files and adhere to strict ethical standards, integrity, and objectivity.
Ability to multitask effectively and work independently and collaboratively.
Availability during irregular hours and under less-than-desirable conditions, including work at alternate locations and duties outside the official position description during emergencies or disasters.
Ability to work more than eight hours when required by fiscal month- and year-end deadlines.
Complete ICS 100 and 200, NIMS 700, and NIMS 800 within one year from the date of hire.

Nice To Haves

Experience in large-scale, complex projects and programs, especially projects involving federal funding.

Responsibilities

Compare actual budget results at the end of each reporting period and report significant variances.
Collaborate with the Disaster Program Financial Officer to coordinate the provision of information to external auditors.
Assist with the preparation and audits of monthly and annual financial reports.
Obtain draw confirmations and other required draw information, and post transactions in the ERP Accounts Receivables Module.
Run and print Accounts Receivable proof reports and reconcile revenue accounts to draw requests to verify posting accuracy before submission to the Department of Finance and Treasury.
Prepare reports for upper management upon request.
Undertake special projects arising from disasters or other special needs.
Assist with monthly and quarterly reports and projections based on Public Assistance division needs.
Prepare and maintain financial records and reports.
Maintain accounting and supporting documentation or correspondence required for financial management in compliance with federal disaster program policies.
Assist with reconciling disaster program accounts related to accounts payable.
Perform other duties assigned to support the Governor’s Authorized Representative and the Office of Disaster Recovery, as well as other related duties.
Work irregular hours, in less-than-desirable conditions, at locations other than the official duty station, or on duties outside the official position description when required during emergencies or disasters.
Work beyond an eight-hour workday as required by fiscal month- and year-end deadlines.