Financial Specialist III

University of Wisconsin Madison • Madison, WI

10d • Remote

About The Position

The Financial Specialist III position with UW-Madison's Division of Facilities Planning & Management (FP&M) offers an exciting opportunity for someone who enjoys tackling complex financial challenges and contributing meaningfully to a dynamic campus division. This role reports to FP&M's Director of Business Operations. The Financial Specialist III will need working knowledge of generally accepted accounting principles, procedures, and standards, as well as the ability to correctly interpret, apply, and communicate financial information to university administrators. In this position, it is essential to interpret applicable institutional, state, and federal policies and procedures, while also providing excellent customer service to internal and external stakeholders. Included below is a list of some of the tasks that the incumbent in this role would be responsible for: Prepare and initiate accounting journals Prepare and send customer statements and reports Prepare and post multiple accounts receivable/billing files Prepare and submit supplier invoice payment files (EIB) and customer invoice inbound payment files Audit accounts payable invoices Maintain and update customer billing information Set up, maintain, and report on insurance claims in the ancillary system Setup, maintain account details, investigate variances, and process bills for utilities Ongoing/Renewable Full-Time: 100% FTE This position is eligible for remote work. Remote work requires an approved flexible work arrangement (FWA), which is reviewed and approved annually. A FWA requires successful candidates to possess their own high-speed internet and phone to perform the work on a university provided computer. Per University policy, transportation between home and assigned work location is not payable/reimbursable and will be at the expense of the employee.

Requirements

• A minimum of two (2) years' of experience in accounting, finance, or a related field
• Experience establishing and maintaining working relationships with individuals at all organizational levels
• Excellent interpersonal skills, including listening, written, and oral communication skills
• Working knowledge of Generally Accepted Accounting Principles (GAAP)
• Ability to prepare financial reports and spreadsheets
• Proficiency with Microsoft Excel, Microsoft Word, database systems, financial accounting systems, and various database query tools
• Strong mathematical ability and strong attention to detail to ensure accuracy in data entry and in reconciliation of various accounting figures
• Strong organizational skills
• Strong critical thinking and problem-solving skills
• Ability to prioritize and effectively manage multiple projects under competing deadlines
• Ability and willingness to adapt to change
• Associate's Degree; focus in business, finance, accounting, or a closely related field required

Nice To Haves

• Prior Higher Education experience
• Prior Governmental experience
• Experience with financial software packages (e.g., PeopleSoft, Workday)
• Experience with AssetWorks

Responsibilities

• Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
• Answers complex fiscal questions and provides information based on set materials and standards to various audiences
• Reviews transaction processing internal controls and recommends policies and procedures
• Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
• May train staff on financial processes and best practices
• Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
• Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
• Reallocates expenses to appropriate funding strings

Benefits

• generous paid time off
• competitively priced health/dental/vision/life insurance
• tax-advantaged savings accounts
• participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree