Financial Specialist II

Universities of Wisconsin • Madison, WI

4d • Onsite

About The Position

Under the supervision of the Associate Director of Disbursements - Account Payable, this position is responsible for reviewing, auditing, approving, and advising on Workday payable transactions, including purchase order invoices, supplier invoice requests, miscellaneous payments and direct uploads (EIB). This centrally located position will work closely with other Division of Business Services staff, and faculty, staff and leadership from UW-Madison schools, colleges, and auxiliaries.

Requirements

• minimum of 2 years of accounting, finance,, or business administration experience
• Excellent oral and written communication skills. Ability to communicate in a clear, business-like, and courteous manner with a diverse internal and external customer base.
• Excellent organizational skills and techniques. Ability to work independently, prioritize work duties, and demonstrate effective time management skills in a fast-paced environment to meet Accounts Payable, Business Services Division, University, state, and/or federal deadlines.
• Strong attention to detail and ability to interpret written rules and regulations.

Nice To Haves

• Ability to multi-task and transition quickly between priorities to address specific situations.
• Ability to participate as an effective team member by contributing to the efficient operation of the work unit and providing constructive feedback for the purpose of continuous improvement in a manner that is supportive of Accounts Payable and the Business Services Division.
• Strong human relations and interpersonal skills to maintain effective, professional, and cooperative working relationships with managers, supervisors, coworkers, and all internal and external customers.
• Knowledge with general accepted auditing principles with an emphasis on accounts payable procedures and familiarity of Generally Accepted Accounting Principles (GAAP).
• Proficiency in Excel and ability to create complex spreadsheets and reports.
• Knowledge of banking reconciliation software
• Knowledge of state accounts payable statues and funding rules
• Knowledge of Accounts Payable tax withholding rules
• Knowledge of Workday, Perceptive Content/Docfinity (Imaging Software) and ERP Matching Systems.
• Familiarity with UW Madison and UW System Spend Categories
• Strong interpersonal skills.
• Knowledge of data management and data integrity.
• Knowledge of Accounting Systems
• Familiarity with State and Federal accounting and purchasing rules and regulations.

Responsibilities

• Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
• Reviews transaction processing internal controls and recommends policies and procedures
• Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
• Creates general reporting for transactions
• Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
• Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
• Reallocates expenses to appropriate funding strings
• Audits or reconciles original purchase documents with payments

Benefits

• generous paid time off
• competitively priced health/dental/vision/life insurance
• tax-advantaged savings accounts
• participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree