Financial Specialist II

Fairfax County•Fairfax (Fj56), VA

11d

About The Position

The Financial Specialist II is primarily responsible for developing and overseeing complex, diversified federal and state grants for the Fairfax County Health Department. The position monitors, tracks, reconciles, and reports on grant activities, and incorporates grant monitoring and reporting information into the annual budget submission and projections for quarterly budget reviews and year-end. The role prepares program-year budget submissions, written narratives, quarterly reports, monthly reimbursement invoices, financial reports, and fiscal review materials for annual grant closeouts and carryover. It also prepares analytical and narrative reports, supplemental appropriation resolutions for Board of Supervisors approval, grant control forms, budget loading sheets, and federal grant schedules. The specialist serves as the budget team liaison for assigned grants with grantor agencies, interagency groups, administrative staff, and program staff, and supports departmental grant submissions. The position requires balancing multiple priorities and meeting established deadlines. The role is generally sedentary and office-based, though duties may occasionally take place outside a typical office setting. The employee is emergency/essential services personnel and must report for duty during inclement weather and other emergencies. A criminal background check and Child Protective Services Registry check are required to the employer’s satisfaction. CPR and AED certifications are required within 60 days of appointment.

Requirements

Knowledge of generally accepted accounting principles.
Ability to prepare, interpret, and analyze financial reports and statements.
Ability to develop and apply budget, procurement, and payment procedures in accordance with established county policies.
Education, experience, and training equivalent to graduation from an accredited four-year college or university with a bachelor's degree in accounting, business administration, public administration, public policy, or a related field, plus two years of professional-level experience in finance, business administration, budgeting, or contract management.
A master's degree in a related field or CPA may substitute for one year of experience.
CPR certification required within 60 days.
AED certification required within 60 days.
Must complete a criminal background check and Child Protective Services Registry check to the satisfaction of the employer.
Must report for duty during inclement weather and/or other emergencies.
Physical ability to walk, stand, sit for long periods, kneel, reach, bend, climb stairs, and occasionally lift or carry up to 25 pounds; use hands to grasp, handle, or feel; read data on a computer monitor; operate keyboard-driven equipment and computers and use a touchscreen; and communicate and exchange accurate information verbally and in writing. Duties may be performed with or without reasonable accommodations.

Nice To Haves

Five or more years of experience in local government financial management of direct federal and pass-through funds.
Experience managing financial aspects of federal, state, or other governmental grants, including budget development, expenditure monitoring, financial reporting, and grant closeout.
Experience developing budgets, preparing expenditure projections, analyzing budget-to-actual variances, and recommending budget adjustments.
Experience independently managing multiple grants, budgets, or financial accounts with competing reporting requirements and deadlines.
Advanced experience using Microsoft Office programs, specifically Word and Excel.
Ability to manage multiple tasks simultaneously with attention to detail.
Exceptional verbal and written communication skills.
Bilingual ability in English and another language is encouraged.

Responsibilities

Develop and oversee complex, diversified federal and state grants for the department.
Monitor, track, reconcile, and report on grant activities.
Incorporate grant monitoring and reporting information into the annual budget submission and projections for quarterly budget reviews and year-end.
Prepare program-year budget submissions, written narratives, quarterly reports, monthly reimbursement invoices, and financial reports.
Prepare fiscal review materials for annual grant closeouts and carryover on a program-year basis.
Prepare analytical and narrative reports, supplemental appropriation resolutions for Board of Supervisors approval, grant control forms, budget loading sheets, and federal grant schedules.
Serve as the budget team liaison for assigned grants with grantor agencies, interagency groups, administrative staff, and program staff.
Support grant submissions for the department.
Balance multiple priorities and plan work to meet established deadlines.
Report for duty during inclement weather and other emergencies as essential services personnel.