InterPro Financial Specialist II

University of Wisconsin Madison • Madison, WI

4d • Hybrid

About The Position

The Office of Interdisciplinary Professional Programs (InterPro) is searching for an individual to join our Accounting and Financial services support team; a high-performing group that values teamwork, open communication, and shared growth. This team provides a variety of operational and financial functions to support daily operations of InterPro’s credit programs, professional development courses, and member-based consortia. General duties include: process/support financial transactions such as invoicing, reimbursements and card purchases; assist Accountants with academic support services agreements (ASSAs) and contracts; provide high level customer service to internal stakeholders. This position can part-time, between 50%-75%, preferred 50%. The work schedule is flexible and will be determined at the time of hire within the general office hours of 7AM-6PM. This position is eligible for partial remote work. Remote schedule will be determined at time of hire with the expectation of being in the office as needed. InterPro Offices are located on the 3rd floor of the Fluno Center, 601 University Ave. Remote work requires an approved remote work agreement (RWA) agreement. An RWA requires successful candidates to possess their own high-speed internet and phone to perform the work on a university provided computer. Per University policy, transportation between home and assigned work location is not payable/reimbursable and will be at the expense of the employee.

Requirements

• Minimum two (2) years of experience processing invoices, travel payments/reimbursements, allocating expenses to appropriate funds, using and/or managing a p-card and other financial transactions
• Minimum one (1) year of experience in a role responsible for interpreting and adhering to regulatory frameworks, including state statutes and organizational policies
• Minimum two (2) years providing customer service (internal or external customers) in an administrative setting
• Experience using Excel or other spreadsheet applications (comfortable with basic navigation, data entry, simple functions and formatting)

Nice To Haves

• Experience working at the State or UW System in a finance related role
• Experience with Workday
• Experience supporting non-finance employees with financial transactions
• Experience working within an organization with varied funding sources (memberships, sponsors, revenue shares, UW Medical Foundation funds, etc)

Responsibilities

• Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
• Creates general reporting for transactions
• Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
• Reviews transaction processing internal controls and recommends policies and procedures
• Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
• Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
• Reallocates expenses to appropriate funding strings
• Audits or reconciles original purchase documents with payments

Benefits

• generous paid time off
• competitively priced health/dental/vision/life insurance
• tax-advantaged savings accounts
• participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree