Financial Specialist II
About The Position
Mechanical Engineering is a large, research-intensive department with over 55 faculty, 1,800 students, and more than $36M in annual operational and research expenditures. The department is supported by an innovative and collaborative administrative team of 15. Under general supervision of the Academic Department Manager, the Financial Specialist provides financial management, transaction processing, and administrative support for the Department. This position is the main resource for Department activities relating to reimbursements, payments, and purchasing. The position serves as the first point of contact for Department faculty members, staff, and graduate students for advice, direction, training, and problem resolution relating to financial transactions and processes. Non-routine business is handled by this position to make it a truly broad and versatile service for meeting or resolving complex activities.
Requirements
- Extensive professional experience processing invoices, travel payments/ reimbursements, allocating expenses to appropriate funds, using and/or managing an employer credit card and other financial transactions.
- Moderate experience in a role responsible for interpreting and adhering to regulatory frameworks, including state statutes and organizational policies.
- Extensive experience providing customer service (internal or external customers) in an administrative setting
- Ability to create, manage, and coordinate financial spreadsheets and reports, projects, and programs.
- Excellent organizational skills, a propensity for detailed accuracy, and the ability to organize and coordinate diverse activities.
- Will be able to make a wide variety of decisions, analyzing situations, and exercising good judgment.
- Practice excellent interpersonal human relations, and oral/written communication skills.
- Possess excellent customer service and professionalism.
- Be courteous, respectful, responsive, cooperative.
- Have the ability to adapt to and apply new and changing methods, requirements, and priorities.
- Have excellent time management skills and ability to work quickly and accurately with strict time deadlines and under pressure.
- Ability to work independently with limited supervision and manage multiple priorities at the same time.
- Have an interest in working in a cohesive team environment, contribute, and learn with others.
- Eligibility for employment in the United States on or before the effective date of the appointment.
Nice To Haves
- Experience using Excel or other spreadsheet applications (comfortable with basic navigation, data entry, simple functions and formatting)
- Experience working collaboratively on process improvement initiatives
- Experience supporting non-finance employees and students with financial transactions
- Experience working in a professional position higher education
- Experience with Workday
Responsibilities
- Audits or reconciles original purchase documents with payments
- Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
- Creates general reporting for transactions
- Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
- Reviews transaction processing internal controls and recommends policies and procedures
- Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
- Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
- Reallocates expenses to appropriate funding strings
Benefits
- University sponsorship is not available for this position.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
