Financial Shared Services Representative

BGIS•Markham, ON

1d•Onsite

About The Position

The Financial Shared Representative is responsible for accurate and timely processing of accounts payable payments according to established internal procedures.

Requirements

Community college diploma preferably in accounting
1 to 3 years of clerical accounting/accounts payable work experience
Understanding of sales tax rules
Ability to execute work according to established procedures
Ability to identify and resolve accounts payable issues and discrepancies
Ability to perform basic mathematical calculations – addition, subtraction, multiplication and division, along with ability to identify inaccuracies in data
Ability to process a high volume of data requiring strong attention to detail and accuracy
Ability to communicate effectively with others for the purpose of data exchange, clarification and dispute resolution
Ability to exercise judgment
Proficient with accounting systems, MS Office Excel and other MS Office software applications along with ability to quickly learn other information systems and software applications

Nice To Haves

Certified Accounts Payable Professional designation from Certified Accounts Payable Association (CAPA)
Certified General Accounting

Responsibilities

Processes accounts payable payments in accordance to established processes
Communicates with stakeholders such as suppliers to follow up, clarify information or resolve disputes (i.e. payment not made on time). Escalates to management, where required
Liaises with business unit leaders to obtain approval for payments
Handles scanned documentations with low data recognition and data enters missing data
Reviews documents for compliance and completeness against established requirements. Identifies non-compliant items and missing information and obtains information to ensure compliance to established procedures and requirements
Determines appropriate accounting codes to the documents according to business unit and expense/cost element type
Performs mathematical calculations – additions, subtractions, multiplication and divisions – to verify for mathematical accuracy. Identifies errors and liaises with appropriate stakeholder for resolution. Escalates where required
Validates accounts payable documentations against supporting documentations to ensure accuracy and completeness. Identifies and resolves issues and discrepancies in transactional accounting. Liaises with stakeholders and management for resolution
Handles validation, matching, coding and approval exceptions. Liaises with business unit leaders to obtain approval exceptions
Prepares electronic fund transfers and cheques for payments
Enters accounts payable transactions into accounting systems
Completes vendor set up requisitions and works with Supply Chain Administration to complete vendor set up
Files, maintains and retrieves documentations for audit support
Other duties as assigned