FINANCIAL SERVICES ACCOUNTANT - 55011589

State of Florida•TALLAHASSEE, FL

3d•Onsite

About The Position

This position will audit and process payments using statewide and agency unique accounting systems. Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Requirements

Microsoft Word and Excel
Office procedures and practices.
Basic filing practices.
Accounting principles, practices and procedures
An accounts payable system and payment processing
Performing work that requires a high level of attention to detail
Good customer service
Auditing
Use general office equipment.
Organize and file materials
Use a personal computer and email
Research unidentifiable invoices/documents
Sort, distribute and maintain fiscal records
Follow oral and written instructions
Establish and maintain working relationships with customers
Work in a team environment with shared tasks
Perform basic arithmetic calculations
Work independently and prioritize work assignments to meet deadlines
Communicate effectively orally and in writing
A high school diploma or its equivalent and two years of professional business work experience.
An associate degree or higher from an accredited college or university may substitute for the required work experience.

Responsibilities

Audit payment documents including utility invoice transmittals, right of way invoices, purchasing card transactions, travel and individual reimbursement vouchers, and MyFlorida MarketPlace (MFMP) for accuracy, completeness, and compliance with Florida Statutes, Florida Administrative Code, directives, policies, procedures, and generally accepted accounting principles.
Audit electronic invoices processed in the MyFlorida MarketPlace (MFMP) system and reconcile each exception line prior to approval. Monitor outstanding invoices and notify requestors to ensure compliance with Florida Statute 215.422 and resolve any invoice discrepancy identified by the Department of Financial Services.
Audit travel expense reimbursements for compliance with Florida Statue 112.061 and Department guidelines. Ensure that all necessary documents, approvals, signatures and mission critical documents are obtained. Provide customer service to internal customers and conduct periodic training on travel guidelines.
Audit and process purchasing card charges daily in compliance with Purchasing Card Procedure 350-030-010-f, by verifying and validating approved transactions for payment in the Bank of America Works system and applying credits against the same account code and category.
Reconcile the Florida Accounting Information Resource (FLAIR) payment voucher schedules to the pending vendor invoices. Identify the sampled vouchers required for auditing by the Department of Financial Services (DFS) and prepare voucher schedules and supporting documentation for submission to DFS.
Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recurring issues and report statistical results to management.
Process all standard and electronic mail for Financial Services which includes date stamping of all invoices and other documents received. Analyze payment documents to determine transaction date as defined by Section 215.422 F.S. Sort invoices in accordance with office requirements and stage them in the unpaid invoice file.
Prepare voucher schedules for permanent record retention in accordance with Department of State and Department of Transportation policies. Scan, index and convert payment documents to required electronic format for storage and retrieval. Maintain files in a current and accurate condition. Archive prior year files and maintain record retention documents in accordance with procedure. Respond to requests for voucher information from internal and external auditors and to comply with public information laws.