2026-27 First - Financial Secretary

Midwest City•Midwest City, OK

About The Position

The Financial Secretary is responsible for carrying out assigned duties, including making some independent judgments and decisions based on information provided by the principal. The role maintains school activity-account and purchasing records, handles deposits and funds, manages supplies and fundraiser transactions, and keeps financial documentation current and ready for audit. The employee may occasionally supervise varying numbers of employees in coordinating and completing assigned tasks. The position is safety-sensitive and classified as non-exempt under Schedule K.

Requirements

High school diploma or GED.
Ability to type 40 words per minute accurately.
Ability to perform each essential duty satisfactorily.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to compose grammatically correct correspondence and memos.
Ability to solve practical problems and deal with concrete variables where limited standardization exists.
Ability to interpret instructions provided in written, oral, diagram, schedule, or blueprint form.
Ability to use computer programs, Microsoft Office, ten-key, and copiers.
Meet the stated physical demands, with reasonable accommodations available where applicable.

Nice To Haves

One year of secretarial experience and/or work experience is preferred.

Responsibilities

Maintain the ledger and activity-account records in accordance with Board Policy and state law.
Provide monthly and annual activity-fund summaries to the Principal and Chief Financial Officer.
Maintain the purchase-order log, type purchase orders, and ensure compliance with activity-account purchasing procedures.
Distribute and maintain records of teachers’ receipt books.
Process district requisitions and maintain purchase orders.
Order, distribute, and maintain an inventory of school supplies.
Handle sales and distribution of school fundraisers.
Make daily deposits.
Receive monies from sponsors and balance all accounts.
Keep financial records current and ready for audit on short notice.
Perform additional duties as assigned by the immediate supervisor or above.
Occasionally supervise employees and coordinate and complete assigned tasks.