Financial & Operations Systems Specialist

Village Green Landscapes•Saint Paul, MN

6d•Onsite

About The Position

Village Green Landscapes is seeking a Financial & Operations Systems Specialist to play a key role in supporting the company's financial operations and business systems. This position manages accounts receivable, accounts payable, reporting, collections, and business system administration. The specialist will partner with finance, operations, and leadership to improve processes, automate workflows, and ensure financial accuracy and operational efficiency. The ideal candidate is analytical, detail-oriented, tech-savvy, and passionate about driving continuous improvement. Village Green Landscapes is a locally owned and operated full-scale landscape company with office locations in Saint Paul, New Brighton, Brooklyn Park, and Savage.

Requirements

High school diploma or equivalent.
3+ years of experience in accounting, accounts payable/receivable, bookkeeping, financial administration, or business operations.
Strong knowledge of accounts receivable, accounts payable, collections, financial reporting, and cash flow management.
Experience using accounting or business management software.
Advanced Microsoft Excel skills.
Strong analytical, organizational, and problem-solving skills with excellent attention to detail.
Ability to manage multiple priorities in a fast-paced environment.
Ability to pass a pre-employment drug screen.

Nice To Haves

Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Information Systems, or a related field.
Experience with QuickBooks, automated AP software, reporting tools, or dashboard development.
Experience configuring business systems, workflows, and process automation.
Industry experience in landscaping, commercial maintenance, construction, field services, or snow management.

Responsibilities

Ensure timely and accurate billing, collections, and payment processing while maintaining positive customer relationships and healthy cash flow.
Manage invoicing, collections, payment applications, and account reconciliations.
Resolve billing discrepancies and collaborate with operations on contract setup and pricing.
Prepare AR reports, monitor aging, and identify opportunities to improve collections performance.
Maintain accurate vendor payments and support efficient purchasing and expense management.
Process invoices, reconcile vendor accounts, and manage payment schedules.
Maintain vendor records, payment terms, and compliance documentation.
Monitor spending trends and identify cost-saving opportunities.
Support the company's financial health through reporting, analysis, and month-end accounting activities.
Assist with month-end close, account reconciliations, budgeting, and cash flow forecasting.
Maintain financial records and support audits and internal controls.
Investigate financial discrepancies and provide data-driven recommendations.
Optimize business systems and workflows to improve operational efficiency and reporting.
Administer business software, user access, system configurations, and process automation.
Develop dashboards, reports, and standard operating procedures.
Troubleshoot system issues, support software integrations, and partner with vendors to implement enhancements.