Financial Operations Senior Coordinator

The Ohio State University • Columbus, OH

6d • $19 - $25 • Onsite

About The Position

The Comparative Studies, Germanic Languages & Literatures, Slavic and Eastern European Languages and Cultures departments, and the Resource Center for Medieval Slavic Studies (RCMSS) within the College of Arts and Sciences, seeks a Financial Operations Senior Coordinator to join our team. The Financial Operations Senior Coordinator provides support for the fiscal and procurement functions for three (3) departments located in Hagerty Hall: Comparative Studies, Germanic Languages & Literatures, Slavic and Eastern European Languages and Cultures, and the Resource Center for Medieval Slavic Studies (RCMSS). The Financial Operations Senior Coordinator operates as initial point of contact to faculty, staff, students, and international guests and as a department liaison to university offices of Finance, Accounting, Supplier Maintenance, Accounts Payable, Purchasing, Travel. The candidate will initiate fiscal and travel requests: spend authorizations, expense reports, technology and gift cards. The individual will collaborate with Anthony Travel to ensure timely booking of all airfare tickets, processes for independent contractors, facilitate honorarium payments for guest speakers as miscellaneous payments and manages complex honoraria for non-resident alien visitors through supplemental documentation and supplier invoice requests. This position serves as procurement card manager for four P-Cards: Germanic, Slavic, Comparative Studies and Office of Sponsored Programs for research grants. This individual will also serve as the equipment manager for the departments. The Financial Operations Senior Coordinator assists with monthly reconciliation, fiscal, and payroll checklists. This individual will research and resolve issues that may arise related to financial transactions and business travel by routinely working with Accounts Payable, Purchasing, Travel Office, vendors, and department chairs while using diplomacy and tact to convey sensitive information. The Financial Operations Senior Coordinator strategically identifies and resolves budgetary discrepancies, implementing cost-saving measures that optimize departmental financial operations. This individual will assist with various financial processes, including initiating and processing cost-transfer journals, deposits, and accounting adjustments. This position collaborates with the fiscal manager to design and implement comprehensive excel spreadsheets for current and new incoming funds, enhancing departmental oversight of diverse accounts. The Financial Operations Senior Coordinator will serve as a subject matter expert by designing and distributing instructional materials that ensure faculty and students remain compliant with evolving travel and fiscal policies. Other responsibilities include assisting with organizing internal audit responses for annual asset Workday survey, Quarterly BE-125 Survey for sales regarding international entities, Annual Unrelated Business Income (UBI) Survey and Uniform Guidance Compliance Survey. When needed this position is responsible for providing back-up and cross-coverage support to other team members as needed in Hagerty Hall and implements best practices and standard operating procedures.

Requirements

• Two years of experience with fiscal and procurement functions.
• Applicants must submit a cover letter with their application.

Nice To Haves

• Bachelor's Level Degree or equivalent combination of education and experience with a Major in business administration.
• Experience submitting Expense Reports, Travel, Spend Authorizations, and Requisitions within university systems, specifically Workday.
• Experience working with DocuSign, Tableau, and Anthony Travel is highly desired.

Responsibilities

• Initiate fiscal and travel requests: spend authorizations, expense reports, technology and gift cards.
• Collaborate with Anthony Travel to ensure timely booking of all airfare tickets.
• Process payments for independent contractors.
• Facilitate honorarium payments for guest speakers as miscellaneous payments.
• Manage complex honoraria for non-resident alien visitors through supplemental documentation and supplier invoice requests.
• Serve as procurement card manager for four P-Cards: Germanic, Slavic, Comparative Studies and Office of Sponsored Programs for research grants.
• Serve as the equipment manager for the departments.
• Assist with monthly reconciliation, fiscal, and payroll checklists.
• Research and resolve issues that may arise related to financial transactions and business travel by routinely working with Accounts Payable, Purchasing, Travel Office, vendors, and department chairs.
• Strategically identify and resolve budgetary discrepancies, implementing cost-saving measures that optimize departmental financial operations.
• Assist with various financial processes, including initiating and processing cost-transfer journals, deposits, and accounting adjustments.
• Collaborate with the fiscal manager to design and implement comprehensive excel spreadsheets for current and new incoming funds, enhancing departmental oversight of diverse accounts.
• Serve as a subject matter expert by designing and distributing instructional materials that ensure faculty and students remain compliant with evolving travel and fiscal policies.
• Assist with organizing internal audit responses for annual asset Workday survey, Quarterly BE-125 Survey for sales regarding international entities, Annual Unrelated Business Income (UBI) Survey and Uniform Guidance Compliance Survey.
• Provide back-up and cross-coverage support to other team members as needed in Hagerty Hall.
• Implement best practices and standard operating procedures.

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED