Financial Operations Manager
Holy Trinity•Glenn Dale, MD
•$75,000 - $95,000•Onsite
About The Position
The Senior Assistant to CFO serves as a key member of the Business Office, responsible for managing accounts receivable, accounts payable, payroll, and supporting higher-level financial operations. This role works closely with the CFO, contributing to financial reporting, budgeting, internal controls, and strategic financial processes while ensuring accurate day-to-day operations.
Requirements
- Bachelor’s degree in Accounting, Finance, or related field preferred
- 3–5+ years of experience in accounting, including AR/AP and payroll
- Experience with QuickBooks, ADP, FACTS, or similar systems preferred
- Strong understanding of GAAP, financial reporting, and internal controls
- Strong analytical and financial reporting skills
- Attention to detail and accuracy
- Ability to manage multiple priorities and deadlines
- Excellent interpersonal and communication skills
- High level of integrity and confidentiality
- Advanced proficiency in Excel and financial systems
Responsibilities
- Manage all accounts receivable functions, including journal entries, general ledger reconciliations, and audit preparation
- Serve as liaison with FACTS for tuition payment plans; enter charges/credits and reconcile to internal systems and general ledger
- Reconcile tuition revenue, financial aid, tuition remission, and enrollment contracts
- Communicate with families regarding billing, payment schedules, and past-due accounts
- Manage collections process and coordinate with legal counsel as needed
- Work with Admissions and Data Base Manager to reconcile enrollment, contracts, and financial aid
- Assist families with financial questions related to enrollment and aid
- Manage full accounts payable cycle, ensuring timely and accurate invoice processing and payments
- Maintain vendor relationships and resolve discrepancies
- Record ACH transactions and reconcile credit card activity
- Assist in developing AP policies and internal controls
- Prepare and submit payroll through ADP and record payroll journal entries
- Fund Employee Retirement plans through TIAA
- Fund Employee Health Savings Accounts through Optum Bank
- Track leave bank balances and process PTO payouts
- Coordinate employee tuition adjustments and payroll deductions
- Respond to employee questions regarding payroll and benefits
- Assist with health insurance open enrollment
- Process and record all deposits, including remote deposits and bank transactions
- Reconcile monthly bank activity and identify required journal entries for CFO
- Run monthly financial reports and assist with financial close processes
- Prepare reports and spreadsheets for leadership and Division Head meetings
- Post and reconcile Blackbaud, auxiliary program, and other deposits
- Manage billing and collections for auxiliary programs (trips, camps, enrichment, etc.)
- Support transition to online payment systems outside FACTS
- Coordinate with Dewar Insurance for billing, tracking, and claims management
- Provide financial reporting and analysis for program leaders and CFO
- Support CFO in preparation of monthly, quarterly, and annual financial statements
- Assist with budget preparation, forecasting, and variance analysis
- Monitor and analyze cash flow and financial performance trends
- Help develop and maintain internal controls, policies, and procedures
- Assist with audit preparation and external auditor requests
- Provide financial analysis and recommendations to support decision-making
- Participate in strategic planning and financial modeling initiatives
- Ensure compliance with accounting standards, school policies, and regulatory requirements
- Identify opportunities for process improvements and operational efficiencies
- Serve as backup to CFO when needed for financial operations and reporting
- Digitize and maintain financial records and business office files
- Assist with Business Office projects and process improvements
- Perform additional accounting and administrative duties as assigned by the CFO
- Participate in committees and school-wide initiatives
- Attend staff, supervisor, and team meetings
- Support school events and contribute to the overall school community
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
