Financial Operations Accountant

The Woodruff Arts Center•Provo, UT

11d

About The Position

Woodruff Arts Center employees play an integral role in creating and supporting great art and education initiatives at the nation’s third largest arts center. Comprised of three Art Partners—Alliance Theatre, Atlanta Symphony Orchestra and High Museum of Art—there’s a role for everyone at The Woodruff. The Financial Operations Accountant is a key member of the Alliance Theatre Finance Team responsible for providing advanced accounting support while serving as a critical operational liaison for the Facilities Department and Arts Partners. This role manages complex invoice workflows, financial reporting, reconciliations, and expense tracking across multiple departments. Working closely with Finance, Facilities, and external vendors, the Financial Operations Accountant ensures that financial data is accurate, expenses are properly recorded and monitored, and operational processes run efficiently. This role supports the Director of Finance and plays an essential cross-functional role in maintaining strong financial operations for the organization.

Requirements

Bachelor’s degree or relevant work experience in finance, accounting, or related field.
At least three years of accounting experience.
Experience maintaining a general ledger; knowledge and understanding of generally accepted accounting principles (GAAP).
Detail oriented with excellent organizational, analytical, time management, and communication skills.
Advanced proficiency in Excel
Self-motivated, with the ability to work, both independently and collaboratively as a team member, with minimal supervision.

Nice To Haves

Experience with Workday or other accounting software highly preferred.
Experience with Tessitura a plus.
Background in non-profit finance/accounting a plus.

Responsibilities

Maintains the general ledger, financial records, and reporting structures.
Submits and/or researches supplier invoice requests as needed.
Prepares and posts journal entries for monthly and year-end close.
Creates, analyzes, and maintains monthly reconciliations.
Assists with preparation of documentation and schedules for the annual financial audit.
Documents accounting processes, workflows, and procedures to support business continuity planning and ensure operational consistency across the Finance Department.
Processes housekeeping and facilities invoices in a timely and accurate manner.
Reviews invoices for accuracy; follows up with vendors and escalates discrepancies as necessary.
Tracks completed work and monitors outstanding or missing invoices.
Provides expense reporting and assists with monitoring overall Facilities expenses, alerting the Director of Finance and Facilities staff to potential overruns.
Partners with the Finance team to track, accrue, and reconcile unprocessed expenses.
Assists in processing expense reports for Facilities staff.
Performs additional administrative or operational duties to support Facilities financial workflows.
Serves as the primary liaison between Arts Partners and the Facilities team regarding financial operations, contracting, and invoice flow.
Serves as the point of contact between contracted services and the Facilities team to ensure proper billing, documentation, and workflow completion.
Coordinates repair schedules and supports day-to-day logistics to maintain accurate financial tracking and reporting.