Financial Manager

Arizona State University•Isla Vista, CA

2d•$70,000 - $75,000•Hybrid

About The Position

The College of Integrative Sciences and Arts (CISA) Dean’s Office seeks a detail-oriented finance professional to manage the college’s post-award portfolio and support the effective administration of unit financial operations. Reporting to the Director of Fiscal and Business Operations and based on the Polytechnic campus, this role is responsible for managing and accurately executing post-award financial activities, monitoring accounts, supporting budgeting and forecasting, reviewing financial transactions, and ensuring compliance with university policies, internal controls, and applicable laws and regulations. This collaborative position also contributes to improving operational effectiveness and efficiency through the development and implementation of sound financial procedures and practices.

Requirements

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Ability to clearly communicate verbally, read, write, see and hear to perform essential functions.
Regular use of standard office equipment including, but not limited to computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, phone and associated computer/technology peripherals.
Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%).
Frequent bending, reaching, lifting, pushing, pulling, and carrying objects up to 25 pounds (5%).

Nice To Haves

Two or more years of post-award administration experience in a higher education setting, including application of Uniform Guidance (2 CFR Part 200) administrative requirements and cost principles.
Experience using Workday Financial Management, forecasting tools, and reporting or analytics platforms.
Advanced proficiency in Microsoft Excel.
Demonstrated ability to establish and maintain effective professional working relationships.
Evidence of effective oral, written, and digital platform (Zoom, Microsoft Teams) communication skills.
Demonstrated ability to work both independently and collaboratively within a complex, structured team environment with regularly competing priorities and deadlines that require consistent follow-up and follow-through.
Experience working from general guidance on standard responsibilities and applying specific direction to new or specialized assignments.
Demonstrated ability to exercise sound judgment within established procedures and practices to determine appropriate action.

Responsibilities

Serve as the primary post-award contact for an assigned portfolio of faculty investigators and sponsored projects.
Provide financial guidance to investigators regarding sponsored project expenditures, projections, allowability, sponsor requirements, and compliance.
Review and interpret award documents, sponsor terms and conditions, funding restrictions, and reporting requirements.
Manage sponsored project accounts and approve expenditures in accordance with ASU policies, sponsor requirements, and applicable federal regulations, including Uniform Guidance.
Monitor, reconcile, and forecast project accounts, including salary commitments, projected expenses, subaward activity, burn rate analysis, expense transfers, and effort reporting.
Provide administrative support for post-award actions, including at-risk requests, pre-award costs, re-budgets, no-cost extensions, renewals, and periodic reporting.
Ensure ongoing compliance with university, sponsor, regulatory, and financial requirements; identify compliance concerns and assist in their resolution.
Collaborate with ORSPA, investigators, and other stakeholders on award modifications, invoicing, closeout activities, negotiations, and reporting.
Resolve fund management issues, correct errors, and support accurate invoicing.
Maintain project records and files, determine appropriate processing of financial transactions, and approve transactions within designated authority limits.
Maintain and audit unit-wide financial documentation and files; ensure compliance with Financial Services, internal controls, and other functions designated by unit administrators.
Recommend and monitor compliance with department policies and procedures.
Serve as a resource to investigators and other stakeholders by providing guidance, training, and support on post-award processes.
Assess unit financial functions and develop and implement procedures and objectives to improve operational effectiveness and efficiency within established policies.
Prepare journal entries, financial reports, and reconciliations.
Monitor accounts, support budgeting and forecasting, review and approve financial transactions, and review and consolidate college-wide account reconciliations.
Prepare standard and ad hoc financial and accounting reports for investigators and other stakeholders, as needed.
Participate in departmental, college, and university-wide initiatives and meetings to represent the college’s financial interests and support integrated, collaborative outcomes.
Perform other duties and special projects as assigned.

Benefits

flexible work schedules
low-cost health and life benefits
a wellness program for preventative health education and screenings
tuition waiver for benefits-eligible staff members
tuition reduction for their spouses and dependents
a disability and leaves program for income protection
employee assistance for free and confidential behavioral health services
volunteer and professional development release time
disability resources
retirement program designed to promote long-term savings and provide income upon retirement