Financial Coordinator

University of Wisconsin Madison•Madison, WI

11d•Hybrid

About The Position

The Financial Coordinator will be a key part of the UW Population Health Institute (UWPHI) fiscal operations team, with a primary focus supporting post-award fiscal needs across a diverse set of sponsored contracts and grants. This includes: Monitoring expenses and providing budget updates and projections, Financial reporting and providing detailed information to sponsors, Purchasing support, including holding a UW purchasing card (p-card), coordinating UW employee and non-employee travel, and assisting with reimbursement requests, Reconciling transactions (p-card, post accounting adjustments, etc.). The Financial Coordinator is responsible for understanding and adhering to complex guidelines, policies, and procedures for travel reimbursement, procurement, grant management, and other accounting functions. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Requirements

Two years of prior administrative, operational, or fiscal experience, preferably in an academic setting
Experience with Outlook, Word, Excel, and Google Suite (eg. Google Sheets and Google Docs)
Cover letter required
Resume required
Continuous work eligibility in the United States

Nice To Haves

Previous post-award financial management experience within an academic institution, preferably within the UW System
Experience creating and maintaining complex budgets and spreadsheets
Experience with Generally Accepted Accounting Principles (GAAP)
Experience using UW System specific financial software such as Workday (e.g., financial reporting, initiating costing allocations, submitting expense reports) and ShopUW+
Experience with UW Madison travel and purchasing policies and procedures
Associates degree preferred ; focus in business or finance is preferred

Responsibilities

Assists with accounting and reviewing reconciliations, journal entries, schedules, and reports
Prepares and analyzes financial data, reports and records, identifies discrepancies, investigates, recommends, and implements basic solutions as needed
Assists in preparing budgets and financial projections
Answers questions and provides accounting related information to internal and external stakeholders according to established policies and procedures
Prepares and/or approves financial transactions and payments
Organizes, prepares, and updates basic financial statements, monthly and year-end journal entries, accounts, ledgers, and reports for various financial needs within an automated financial system to ensure accurate recording and reporting of financial transactions