Financial Coordinator

BB4CK • Calgary, AB

5d • Hybrid

About The Position

BB4CK is seeking a Financial Coordinator to join their Finance team. This role is responsible for the accurate, efficient, and timely administration of BB4CK's financial operations, playing a key part in maintaining the integrity of financial information, supporting informed decision-making, and contributing to the organization's operational excellence. The Financial Coordinator will work collaboratively with Finance, Fund Development, and other internal teams to strengthen financial processes, improve systems, and promote the effective stewardship of organizational resources. Success requires strong analytical thinking, sound financial judgment, attention to detail, and a collaborative, service-oriented approach.

Requirements

• Diploma or degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and experience.
• 2–4 years of relevant experience in accounting, financial reporting, accounts receivable, financial operations, or financial coordination.
• Proficiency with accounting software and Microsoft Excel is required.
• Ability to manage competing priorities, high transaction volumes, and multiple deadlines while maintaining accuracy and organization.
• Ability to adapt to changing systems, procedures, and organizational priorities.

Nice To Haves

• Experience in nonprofit finance, donation processing, or working with integrated financial systems is considered an asset.
• Experience with QuickBooks Online (QBO) is strongly preferred.
• Experience with Salesforce and payment platforms such as Stripe, PayPal, or CanadaHelps is considered an asset.
• Strong Microsoft Excel skills, including formulas, lookups, pivot tables, data validation, reconciliations, and financial reporting.
• Familiarity with Zapier integrations and QBO Class/Location configuration is considered an asset.

Responsibilities

• Coordinate the timely processing, reconciliation, and recording of donation and revenue transactions across Salesforce, QuickBooks Online, payment platforms, and other revenue sources.
• Collaborate with the Fund Development team to resolve discrepancies and maintain consistent donor and revenue information across systems.
• Process and reconcile deposits, Gifts in Kind, supporting documentation, and related financial transactions to support accurate reporting and audit readiness.
• Maintain accurate donor and revenue information while providing timely, professional support to internal and external stakeholders regarding revenue and donation inquiries.
• Identify opportunities to improve revenue processing, system integration, and reconciliation practices through continuous process improvement initiatives.
• Support month-end and year-end processes through account reconciliations, general ledger review, preparation of supporting schedules, and assistance with financial reporting.
• Review financial transactions, revenue activity, processor fees, and variances, and investigate, resolve, or escalate discrepancies as appropriate.
• Prepare and post approved journal entries, ensuring appropriate supporting documentation and adherence to internal controls.
• Identify opportunities to strengthen financial reporting processes, improve operational efficiency, and enhance internal controls through continuous improvement initiatives.
• Administer the grocery card program and other operational finance processes, ensuring accurate transaction recording, inventory management, reconciliations, supporting documentation, and timely resolution of discrepancies.
• Ensure operational finance activities are completed in accordance with organizational procedures while contributing to accurate reporting, accountability, and effective cross-functional service delivery.
• Maintain and enhance finance process documentation to support consistency, compliance, and continuous improvement as systems, processes, and policies evolve.
• Participate in the testing and implementation of finance system enhancements, integrations, and automation initiatives.
• Identify process gaps and recommend practical improvements to data quality, workflow efficiency, and internal controls.
• Provide timely, solutions-oriented finance support to Finance, Fund Development, and other internal teams, responding to inquiries and resolving financial, transaction, and system-related discrepancies.
• Build collaborative relationships through knowledge sharing, cross-training, and promotion of consistent financial practices across teams.
• Show up with care, collaboration, and integrity, modelling BB4CK's values and contributing to a positive team environment.
• Support BB4CK's mission by contributing to organization-wide initiatives and helping create welcoming volunteer experiences as opportunities arise.
• All employees of BB4CK are expected to support kitchen operations as needed while balancing their primary responsibilities.

Benefits

• Employer-paid health and dental coverage
• Health Spending Account (HSA) and Wellness Spending Account (WSA) totalling $300 per year
• Long-Term Disability (LTD) coverage
• RRSP matching after one year of employment
• Professional development support
• Flexible wellness days
• Two weeks of vacation to start, increasing with years of service.
• Three paid holiday days to use at your discretion
• One-time $1,200 office equipment allowance
• Mileage reimbursement for business-required travel
• Paid Parking

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree