Financial Coordinator

Universities of Wisconsin•Madison, WI

13d•$62,000•Hybrid

About The Position

The Financial Coordinator will be a key part of UWPHI’s fiscal operations team, with a primary focus supporting post-award fiscal needs across a diverse set of sponsored contracts and grants. This includes: Monitoring expenses and providing budget updates and projections, Financial reporting and providing detailed information to sponsors, Purchasing support, including holding a UW purchasing card (p-card), coordinating UW employee and non-employee travel, and assisting with reimbursement requests, and Reconciling transactions (p-card, post accounting adjustments, etc.). The Financial Coordinator is responsible for understanding and adhering to complex guidelines, policies, and procedures for travel reimbursement, procurement, grant management, and other accounting functions. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Successful candidates for the position will possess the following skills and attributes: Customer service orientation with the ability to provide responsive, accurate support to internal and external partners, often liaising between the two, Strong written and verbal communication skills, Effective organizational skills and attention to detail, and Ability to multitask and independently determine priorities. University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

Requirements

Two years of prior administrative, operational, or fiscal experience, preferably in an academic setting
Experience with Outlook, Word, Excel, and Google Suite (eg. Google Sheets and Google Docs)

Nice To Haves

Previous post-award financial management experience within an academic institution, preferably within the UW System
Experience creating and maintaining complex budgets and spreadsheets
Experience with Generally Accepted Accounting Principles (GAAP)
Experience using UW System specific financial software such as Workday (e.g., financial reporting, initiating costing allocations, submitting expense reports) and ShopUW+
Experience with UW Madison travel and purchasing policies and procedures
Associates degree preferred; focus in business or finance is preferred

Responsibilities

Prepares and/or approves financial transactions and payments
Assists with accounting and reviewing reconciliations, journal entries, schedules, and reports
Assists in preparing budgets and financial projections
Organizes, prepares, and updates basic financial statements, monthly and year-end journal entries, accounts, ledgers, and reports for various financial needs within an automated financial system to ensure accurate recording and reporting of financial transactions
Prepares and analyzes financial data, reports and records, identifies discrepancies, investigates, recommends, and implements basic solutions as needed
Answers questions and provides accounting related information to internal and external stakeholders according to established policies and procedures