Financial Associate - Theory & Practice in Teacher Education - UTK

University of Tennessee•Knoxville, TN

10h•Hybrid

About The Position

The Department of Theory & Practice in Teacher Education at UTK is seeking a Financial Associate to serve as a team lead for purchasing, receiving, accounts payable, and travel support. This role will manage fiscal and operational resources, ensure compliance with university policies, and provide administrative and academic support to faculty and staff. The Financial Associate will be responsible for overseeing purchasing and travel functions, processing accounts payable transactions, managing equipment inventory, and assisting with various financial tracking and reporting tasks. Additionally, the position will provide administrative support for projects, events, and resource management within the department.

Requirements

High School Diploma
Minimum of 3 years administrative experience in an office or university setting.
Ability to think and work independently without close supervision.
Ability to establish and maintain effective working relationships with employees, general public, faculty, and students.
Ability to effectively communicate both orally and in writing.
Ability to maintain confidentiality of information related to students and/or faculty (FERPA, etc.).
Ability to plan, organize, and prioritize workload as needed.
Ability to extract, analyze, and transmit data information from a variety of sources.
Proficient skills necessary to utilize technology and software such as word processing, spreadsheets, and databases.

Nice To Haves

Associate’s Degree
2-3 years experience working with purchasing, accounts payable data entry, and travel in a university setting, preferably at UT.
Knowledge of general accepted accounting principles (GAAP).
Knowledge of and the skills to utilize university systems such as DASH (Oracle), DASH Marketplace, 25 Live, ARGOS, Banner.
Knowledge of UT policies and procedures.

Responsibilities

Serve as team lead for purchasing and receiving of goods and services for the department, ensuring compliance with fiscal policy and obtaining proper documentation.
Reconcile procurement card statements and track funding sources for purchases.
Serve as team lead for accounts payable data entry in DASH, including invoices, reimbursements, contract payments, and transfer vouchers.
Process procurement card statement transactions for department cardholders.
Serve as team lead for travel support, providing guidance on policy and procedures, and acting as a DASH agent for travel requests, reimbursements, and guest traveler requests.
Manage the approval, purchase, disbursement, and inventory of gift cards/codes.
Monitor and track expenses for internal awards and research funds for faculty.
Responsible for the equipment inventory for the department, including processing documentation for surplus and transfers.
Provide administrative and academic support to the department and faculty, including assisting with projects, events, and resource management.
Create, edit, and finalize documents, compile information for reports, and maintain/safeguard departmental files.
Coordinate and oversee textbook orders, desk copies, research materials, and classroom supplies.
Manage department copiers, printers, and other equipment and supplies.