Financial Associate (Business/ Cashier Office)- 20029158

Ohio Department of Administrative Services • Grafton, OH

4h

About The Position

This position works under immediate supervision and requires some knowledge of accounting systems and procedures. This is a reposting; if you applied previously, you must apply again to be considered.

Requirements

• 18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.
• Completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.
• Completion of associate core program in business administration, accounting, finance or related field.
• Equivalent of Minimum Class Qualifications for Employment noted above.
• Accounting and Finance
• Payroll/Benefits Administration
• Analyzation
• Attention to Detail
• Time Management
• Teamwork
• Customer Focus

Responsibilities

• Performs data entry chartfield coded Request to Purchases into OAKS
• Processes vouchers in OAKS for EDI, payment card, capital payments and 5%25 of other assigned vouchers
• Submits assigned invoices with attached supporting documentation to Ohio Shared Services (OSS) for processing the OAKS voucher (e.g., OAKS, Excel Spreadsheet, Word)
• Prepares local funds for voucher payments
• Validates all types of vouchers for management approval
• Validations of invoices include but are not limited to: determines accuracy, remittances and validity of invoices, and prepares vouchers for invoice payments or disbursement of funds
• Verifies mathematical accuracy, quantity of goods purchased and received, purchase price, applicable discounts, and freight charges
• Reconciles discrepancies
• Verifies appropriation sources
• Matches invoices to delivery receipts and purchase orders
• Places invoices in recaps, determining total amount of recap and voucher numbers
• Verifies accuracy of money remitted
• Forwards invoices to appropriate divisions prior to processing the voucher for approval
• Obtain all types of receivers through electronic signature approval, email, signed invoices
• Examines and verifies invoice calculations, delivery receipts and other supporting documentation
• Utilizes resources to validate all types of invoices (e.g., retrieves data from OAKS FIN, CACTAS or other files and ledgers) information for financial reports
• Prepares bi-weekly, monthly, quarterly and/or annual reports on accounts maintained
• Posts, updates and balances ledgers and journals to include internal accounts for local funds, all types of purchase orders and encumbrance documents, transfers, cancellations, and vouchers payable
• Posts receipts and balances accounts on daily/weekly/monthly basis
• Reconciles internal accounts
• Verifies management approval of the voucher through OAKS and/or local funds.
• Performs variety of related clerical tasks (e.g., opens and sorts mail)
• Composes and edits correspondence relative to assigned work
• Maintains files
• Operates equipment to generate typed reports and correspondence
• Answers telephone inquiries
• Greets customers
• Responds to or refers complaints
• Answers general inquiries within established guidelines
• Completes forms (e.g., purchase orders) and inventory levels and activity reports
• Handles inventory control and asset depreciation.
• Attends meetings and trainings
• Assists other financial associates as directed by supervisor
• Works on special projects and committees
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree