Financial Associate (Business/ Cashier Office)- 20028540

Ohio Department of Administrative Services • Columbus, OH

3h

About The Position

This Financial Associate position operates under immediate supervision and requires foundational knowledge of accounting systems and procedures. The role involves extensive data entry, processing and validating various types of vouchers and invoices, preparing financial reports, maintaining ledgers, and performing reconciliations. Additionally, the associate will handle a variety of clerical tasks, including managing correspondence, maintaining files, operating office equipment, and providing customer service by answering inquiries and addressing complaints. The position also includes inventory control and asset depreciation tasks, attending meetings and trainings, assisting colleagues, and working on special projects.

Requirements

• 18 months experience or 18 months training in accounting and/or finance to include a basic level of experience in spreadsheet software.
• OR completion of high school technical program in accounting; 6 months experience or 6 months training in accounting or finance to include a basic level of experience in spreadsheet software.
• OR completion of associate core program in business administration, accounting, finance or related field.
• OR equivalent of Minimum Class Qualifications for Employment noted above.
• Job Skills: Accounting and Finance
• Job Skills: Payroll/Benefits Administration
• Job Skills: Analyzation
• Job Skills: Attention to Detail
• Job Skills: Time Management
• Job Skills: Teamwork
• Job Skills: Customer Focus

Responsibilities

• Performs data entry chartfield coded Request to Purchases into OAKS
• Processes vouchers in OAKS for EDI, payment card, capital payments and 5%25 of other assigned vouchers
• Submits assigned invoices with attached supporting documentation to Ohio Shared Services (OSS) for processing the OAKS voucher (e.g., OAKS, Excel Spreadsheet, Word)
• Prepares local funds for voucher payments
• Validates all types of vouchers for management approval
• Validations of invoices include but are not limited to: determines accuracy, remittances and validity of invoices, and prepares vouchers for invoice payments or disbursement of funds
• Verifies mathematical accuracy, quantity of goods purchased and received, purchase price, applicable discounts, and freight charges
• Reconciles discrepancies
• Verifies appropriation sources
• Matches invoices to delivery receipts and purchase orders
• Places invoices in recaps, determining total amount of recap and voucher numbers
• Verifies accuracy of money remitted
• Forwards invoices to appropriate divisions prior to processing the voucher for approval
• Obtain all types of receivers through electronic signature approval, email, signed invoices
• Examines and verifies invoice calculations, delivery receipts and other supporting documentation
• Utilizes resources to validate all types of invoices (e.g., retrieves data from OAKS FIN, CACTAS or other files and ledgers) information for financial reports
• Prepares bi-weekly, monthly, quarterly and/or annual reports on accounts maintained
• Posts, updates and balances ledgers and journals to include internal accounts for local funds, all types of purchase orders and encumbrance documents, transfers, cancellations, and vouchers payable
• Posts receipts and balances accounts on daily/weekly/monthly basis
• Reconciles internal accounts
• Verifies management approval of the voucher through OAKS and/or local funds.
• Performs variety of related clerical tasks (e.g., opens and sorts mail)
• Composes and edits correspondence relative to assigned work
• Maintains files
• Operates equipment to generate typed reports and correspondence
• Answers telephone inquiries
• Greets customers
• Responds to or refers complaints
• Answers general inquiries within established guidelines)
• Completes forms (e.g., purchase orders) and inventory levels and activity reports
• Handles inventory control and asset depreciation.
• Attends meetings and trainings
• Assists other financial associates as directed by supervisor
• Works on special projects and committees
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees