Financial Associate (Payroll) - 20031306

State of Ohio • Caldwell, OH

1d • Onsite

About The Position

The Ohio Department of Rehabilitation and Correction is seeking a Financial Associate with a focus on payroll. This role is crucial in ensuring accurate and timely payroll processing for employees. The department's mission is to reduce recidivism by providing rehabilitative treatment and programming in a safe, secure, and humane correctional environment, and through effective community supervision. They aim to protect the public by helping individuals turn away from crime and become productive members of society, contributing to a safer Ohio. The department values pro-social behavior, dignity, and respect in its staff.

Requirements

• 18 months of experience or training in accounting and/or finance, including basic experience with spreadsheet software.
• OR completion of a high school technical program in accounting; 6 months of experience or training in accounting or finance, including basic experience with spreadsheet software.
• OR completion of an associate core program in business administration, accounting, finance, or a related field.
• OR equivalent of Minimum Class Qualifications for Employment.
• Accounting and Finance skills.
• Payroll/Benefits Administration skills.
• Analyzation skills.
• Attention to Detail.
• Time Management skills.
• Teamwork skills.
• Customer Focus.

Responsibilities

• Ensures employees are accurately entered and maintained into the Kronos Timekeeping System People Editor, applying correct pay rules, holiday group codes, and union codes.
• Verifies and posts leave usage and work schedules into the Kronos Timekeeping System and maintains and files records.
• Audits and verifies timesheets to meet payroll processing deadlines, ensuring time interfaces correctly from Kronos to OAKS and making corrections as needed.
• Ensures accurate pay calculations in OAKS, calculating and/or posting additional pay earnings codes.
• Calculates and/or posts time reporting codes in timesheets, including leave balance adjustments and previous pay period adjustments.
• Enters deductions and withholdings.
• Enters appropriate payroll coding into the OAKS Payroll system for electronic fund transfers, Pay Works Card, leave conversion requests, and payroll deductions.
• Processes taxes, including federal, state, local, and school district.
• Reviews and generates OAKS and Cognos reports for accuracy verification and resolves discrepancies.
• Runs and reviews Kronos reports for issues such as missed punches, employee ID mismatches, and concurrent sick and overtime or sick and holiday usage.
• Maintains and files deduction cards, tax forms, and EFT enrollment and cancellation forms.
• Responds to and researches employee questions regarding payroll matters.
• Interprets the Ohio Revised and Administrative Codes, collective bargaining unit agreements, DAS directives, and DRC policies and procedures related to payroll.
• Alerts supervisor to problem situations.
• Assists in conducting presentations, new hire orientations, and training sessions on payroll issues.
• Organizes and distributes written communication, including conversion forms, confidential mailings, pay warrants, garnishments, child support orders, and check enclosures.
• Processes requests for manual paychecks.
• Researches OAKS discrepancies and contacts supervisors and employees to discuss and correct them.
• Performs other related duties such as requesting replacement W2s, recreating W2s issued prior to 2007, completing verification of employment forms, and filing.
• Works on special projects and/or committees.
• Attends meetings, trainings, and conferences.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave
• 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS)
• Optional Deferred Compensation (Ohio Deferred Compensation)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees