Financial Assistant

University of Toronto • Toronto, ON

1d • CA$67,916 - CA$86,855 • Onsite

About The Position

The Faculty of Music is Canada's largest and most renowned university-based music program for professional musical training, creation, performance, education, and research. Home to a diverse and dynamic community of scholars, performers, composers, and educators, the University of Toronto's Faculty of Music offers a supportive community in one of the world's most diverse and dynamic cities. We provide a superb learning environment, an internationally renowned teaching faculty, multiple performance halls, and an outstanding music library collection. With degrees and diplomas available in numerous areas of study, our array of courses and programs provides our 900 students an exceptional opportunity to explore various fields within music. With over 600 concerts and events annually, the Faculty is an exciting and vibrant place to work, study, and visit. Our faculty members include musicians who perform on the world's most prestigious stages and record formajor labels, scholars who present at leading international conferences and publish with top presses, educators who offer workshops and masterclasses at universities and conservatories worldwide, and composers whose works are performed by renowned ensembles and commissioned by acclaimed musicians and arts organizations.

The Faculty of Music is a great place to work. It has a positive energy that comes from faculty, students and staff pursuing their love for and of music. We are small and hard-working team. We love what we do, and we work collaboratively to support our faculty and students in their music-making.
Under the direction of the Finance Director, the Financial Assistant is responsible for processing financial and payroll related documentation for the Faculty of Music. Specific duties include acting at the first point of contact for general enquiries, processing accounts payable and accounts receivable according to the University Guide to Financial Management, recording detailed transactions for many accounts, formatting data collected for reports, and verifying the accuracy of absence and/or attendance reports prior to processing payroll.

Requirements

• Advanced College Diploma (3 years) in accounting, business administration or a related field, or acceptable combination of equivalent experience.
• Minimum 3 years of recent financial and administrative experience in a large, complex organization, preferably post-secondary/public sector.
• Experience generating financial reports, and posting and processing financial transactions related to accounts receivables, account payables, and reconciling accounts.
• Experience liaising with clients and vendors to resolve minor complaints and address issues.
• Experience communicating processesand procedures effectively and providing superior customer service skills.
• Experience working with HRIS and FIS or other comparable financial and/or payroll systems.
• Advanced working knowledge of Microsoft Office applications including Word, Excel, and MS Teams
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Demonstrated attention to detail and accuracy.
• Strong analytical, problem-solving, and reconciliation skills.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to work independently and collaboratively in a team environment.

Nice To Haves

• Accountable
• Communicator
• Meticulous
• Procedural
• Resourceful
• Team player

Responsibilities

• Applying the generally accepted accounting principles to all financial tasks
• Monitoring department budget to ensure expenditures remain within budgeted allocations
• Monitoring, recording, reconciling and/or reporting on trust accounts
• Preparing and/or processing journal entries
• Generating standard financial reports
• Processing expense reimbursements
• Keeping well-informed on key University and sponsor policies and trends
• Identifying and resolving individual financial discrepancies

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree