Financial Assistant - Division of Student Affairs

Carnegie Mellon University•Pittsburgh, PA

2d•Onsite

About The Position

The Division of Student Affairs provides a framework for the meta-curricular experience with emphasis on the comprehensive development of the students. Central to our success is a commitment to cultivating deep and meaningful one-to-one relationships with students. We build and sustain collaborative relationships throughout the university to best serve the needs of our student body. The Financial Assistant reports to the Senior Finance Manager as part of the Division of Student Affairs Financial team, working closely with departmental leadership in providing financial services. The position is responsible for processing all financial transactions within an assigned portfolio that includes accounts receivable, accounts payable, procurement, coordinating the purchasing card reconciliation process for all departmental purchasing cards, processing expense reports, purchase orders, journal entries, and redistributions, paying invoices and reconciling purchase orders. The Financial Assistant also ensures departmental compliance with all relevant university financial policies, maintains complete documentation, and serves as liaison with internal financial services partners.

Requirements

High School or GED required
3-5 years of bookkeeping, accounts payable, data entry or administrative support experience required.
Proven ability to work on a wide range of administrative and financial tasks in a dynamic, fast-paced environment
Excellent organizational, time management, and planning skills, including the proven ability to prioritize multiple high-priority demands from different constituents
Social skills that contribute to an outstanding customer-service environment, including the application of tact and diplomacy when dealing with customers and sensitive data
Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity.

Nice To Haves

Bachelor's degree in Accounting preferred
Proficiency in Microsoft Excel preferred
A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered

Responsibilities

Processing departmental purchasing card activities (including reconciliation)
Managing a significant volume of transactions on multiple cards with competing deadlines
Communicating with purchasers and vendors to ensure compliance with university policies and procedures (E.G. obtaining receipts, itemizing expenses, and tax exemptions)
Processing purchase orders, invoices, journal entries and expense reports for departmental accounts.
Coordinating and communicating with key partners such as staff, students, external vendors, Accounts Payable, and Procurement Services
Other duties as assigned