Finanical Assistant

First Step Home•Cincinnati, OH

11d

About The Position

The Financial Assistant executes daily accounting, payroll, and county billing operations and provides administrative and technical system support to the finance team. The role maintains compliance with Hamilton County Mental Health and Recovery Services Board requirements, processes payroll and invoices, reconciles accounts and records, supports accounts receivable, and assists with budgeting and financial audits. It also handles selected client account, transportation, grant and donation, purchasing, and marketing-related administrative tasks. The position follows First Step Home’s policies, procedures, safety practices, Compliance Plan, Code of Conduct, and Core Values, and performs other duties as assigned.

Requirements

Associate degree in accounting preferred.
Two years of experience in the accounting field, preferably in nonprofit accounting.
Knowledge of Excel, Sage, and other accounting software.

Nice To Haves

Knowledge of Medicaid billing and experience working with Managed Care Organizations.

Responsibilities

Maintain timely data entry and reconciliation in the GOSH contract billing system and BAMs database systems to support compliance with Hamilton County Mental Health and Recovery Services Board requirements.
Maintain, edit, and process payroll, including internet-based timecard management.
Maintain the online Truist account and process biweekly and quarterly employee and employer HSA contributions.
Process accounts payable invoices and payments by ACH, credit card, and check, and file records.
Reconcile monthly bank credit card statements using the bank management tool and other vendor credit cards.
Create monthly reports and submit them to ERM for reimbursement.
Compile receipts, maintain monthly balances, and send invoices to HCDC and QRT for Uber use; assist agency employees with Uber-related online account needs.
Compile petty cash requests and reconcile petty cash monthly.
Collect rent and update client accounts for Residential, Campus Sober Living, and 2160 apartments, including Cincinnati Metropolitan Housing Authority accounts; generate client ledgers and monitor ledger balances.
Oversee EBT cards and process requests from Case Managers.
Assist with accounts receivable by preparing bank and remote deposits and recording them in Sage.
Work with the Manager of Grant and Development Operations to allocate grant funding, restricted donations, and other donations appropriately, and reconcile the finance system with the donor database.
Prepare and input monthly journal entries and monitor balance sheet accruals for reasonableness.
Create monthly purchase requisition forms, monitor them, and make purchases after approval.
Twice weekly, reconcile manual WSA and Scholarship payments in Sage and InSync.
Assist in developing and maintaining the annual budget.
Prepare for and assist with the annual financial statement audit.
Assist First Step Home with marketing efforts, including social media and website updates, and provide administrative support for marketing mailings.
Work toward goals in job performance evaluations and comply with agency policies, directives, safety practices, and organizational standards.