Financial Assistant, Accounts Payable - Support Services Center

Shreve Memorial Library•Shreveport, LA

1d•Onsite

About The Position

Under the supervision of a department head, this individual is responsible for specialized work monitoring and logging financial transactions. The individual can function with occasional monitoring of work progress and work quality by the immediate supervisor and performs related work as required.

Requirements

Associate’s degree in Accounting, Finance, Business Administration, or a related field.
Two (2) years of paid, full-time equivalent, directly related experience.
Knowledge of public-sector accounting practices, accounts payable procedures, and financial recordkeeping.
Familiarity with governmental purchasing and payment regulations.
Skill in using financial software systems and Microsoft Office applications, especially Excel.
Strong attention to detail and accuracy in numerical data entry.
Ability to interpret and apply established financial policies and procedures.
Ability to communicate effectively, both orally and in writing, with staff, vendors, and auditors.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong organizational and time management skills to meet deadlines and handle multiple priorities.

Nice To Haves

Experience working in accounts payable and/or account receivable.
Relevant experience in a governmental agency.
Experience inputting and managing invoices in LOGOs system.

Responsibilities

Reviews, verifies, and processes vendor invoices and purchase orders through LOGOs system, and supporting documentation for accuracy, appropriate authorization, and budget availability.
Prepares payment batches and issues vendor payments by check, ACH, or other approved methods.
Maintains organized accounts payable files and electronic records to ensure accuracy and audit readiness.
Sends invoices to the City of Shreveport for payment.
Communicates with vendors and internal departments to resolve billing or payment discrepancies.
Prepares expenditure and accounts payable reports as requested.
Assists with monthly and year-end closings, including reconciliation of accounts payable transactions.
Ensures that all payments comply with Library and City purchasing procedures and financial policies.
Assists with annual audit preparation by gathering and providing supporting documentation.
Supports other financial operations such as vendor file maintenance, vendor insurance certificate maintenance, and related administrative tasks.
Meets quarterly with supervisor for work review meeting and other departmental meetings as required.
Performs other related duties as required.