Financial Analyst

City of New York•New York, NY

1d•$48,983 - $60,710

About The Position

The Office of Administrative Trials and Hearings (OATH) is seeking a Financial Analyst for its Financial Services Unit within the Administration Division. The role supports administrative and programmatic divisions by tracking, reconciling, and issuing payments for services provided to the Trials and Hearings divisions. It also involves tracking and analyzing expenses and payments associated with the Criminal Justice Reform Act (CJRA), including contracts for community services related to the adjudication of CJRA summonses. The position requires meticulous and accurate work, strong analytical and interpersonal skills, and the ability to work in a fast-paced environment while meeting strict agency and City Comptroller’s Office deadlines. Applicants must currently serve in the City of New York Staff Analyst Trainee title or have taken Staff Analyst Trainee Exam #3132 and be reachable on the list.

Requirements

Must currently serve in the City of New York Staff Analyst Trainee title or have taken Staff Analyst Trainee Exam #3132 and be reachable on the list.
Meet one of the stated Staff Analyst Trainee qualification pathways: a baccalaureate degree; an associate degree or 60 semester credits plus two years of qualifying full-time professional experience; a high school diploma or equivalent plus four years of qualifying full-time professional experience; or an equivalent combination of education and experience.
All candidates must have a high school diploma or educational equivalent.
Be meticulous, analytical, and accurate, possess excellent interpersonal skills, and be capable of working in a fast-paced environment.

Responsibilities

Process payments in compliance with Procurement Policy Board rules, Comptroller’s Directives, and applicable requirements.
Review invoices, coordinate with agency certifiers, and determine invoice certification.
Track, analyze, and reconcile contractor payments; report inconsistencies or discrepancies to the Executive Director for Budget & Accounts Payable.
Work with contractor representatives to resolve payment discrepancies and issues involving delivery of goods and services.
Create payment vouchers in FMS and Passport, ensuring that budget structures are accurately reflected.
Review payment vouchers submitted by other Financial Analysts and apply subsequent FMS approval levels.
Update vendor tracking sheets daily as payments are processed.
Maintain electronic payment-file records for retrieval by agency administrative or legal branches.
Prepare and submit budget modifications through FMS.
Coordinate with OMB, agency leadership, the Procurement Unit, and Finance staff to obtain approvals.
Ensure funds are available before approving requisitions and initiating procurement actions.
Prepare and submit monthly variance analyses to OMB.
Identify potential budget shortfalls and surpluses when approving requisitions.
Review funding requests, requisitions, purchase orders, and contract expenditures.
Monitor contract encumbrances, expenditures, and remaining balances.
Identify unpaid obligations requiring accruals in accordance with City deadlines and policies.
Identify potential savings and operational efficiencies.