Financial Analyst

City of New York•New York City, NY

23h

About The Position

OATH’s Administration Division is seeking a Financial Analyst for its Financial Services Unit. The position tracks, reconciles, and issues payments for services provided to the agency’s administrative and programmatic divisions, including the Trials and Hearings Divisions. It also tracks and analyzes expenses and payments associated with the Criminal Justice Reform Act (CJRA), for which OATH adjudicates summonses and issues contracts for community services. The ideal candidate is meticulous, analytical, accurate, has excellent interpersonal skills, and can work in a fast-paced environment while meeting strict deadlines set by the agency and the City Comptroller’s Office. Applicants must currently serve in the City of New York’s Staff Analyst Trainee title or have taken Staff Analyst Trainee Exam #3132 and be reachable on the eligible list.

Requirements

Must currently serve in the City of New York’s Staff Analyst Trainee title or have taken Staff Analyst Trainee Exam #3132 and be reachable on the list.
Meet one of the Staff Analyst Trainee qualification pathways: a baccalaureate degree; or an associate degree or 60 semester credits plus two years of qualifying full-time professional experience; or a high school diploma or equivalent plus four years of qualifying full-time professional experience; or an equivalent combination of education and experience.
Qualifying experience may include work in budget administration, accounting, economic or financial administration, fiscal or economic research, management or methods analysis, operations or organizational research, program evaluation, public or personnel administration, recruitment, position classification, personnel or labor relations, employee benefits, staff development, employment program planning or administration, labor-market research, economic planning, social-services program planning or evaluation, or fiscal management.
College education may substitute for professional experience at a rate of 30 semester credits for one year of experience; all candidates must have a high school diploma or equivalent.
Be meticulous, analytical, accurate, and possess excellent interpersonal skills.
Be capable of working in a fast-paced environment and meeting strict timelines.

Responsibilities

Process payments in compliance with Procurement Policy Board rules, Comptroller’s Directives, and applicable requirements.
Review invoices, liaise with agency certifiers, and determine invoice certification.
Track, analyze, and reconcile contractor payments; report payment inconsistencies or discrepancies to the Executive Director for Budget & Accounts Payable.
Work with contractor representatives to resolve payment discrepancies and issues involving delivery of goods and services.
Create payment vouchers using FMS and Passport and accurately reflect the budget structure.
Review payment vouchers submitted by other Financial Analysts and apply subsequent FMS approval levels.
Maintain daily vendor tracking sheets as payments are processed.
Maintain electronic payment-file records for retrieval by agency administrative or legal branches.
Prepare and submit budget modifications through FMS.
Coordinate with OMB, agency leadership, the Procurement Unit, and Finance staff to obtain approvals.
Ensure funds are available before approving requisitions and initiating procurement actions.
Prepare and submit monthly variance analyses to OMB.
Identify potential budget shortfalls and surpluses when approving requisitions.
Review funding requests, requisitions, purchase orders, and contract expenditures.
Monitor contract encumbrances, expenditures, and remaining balances.
Identify unpaid obligations requiring accruals in accordance with City deadlines and policies.
Identify potential savings and operational efficiencies.