Financial Aid Coordinator

San Bernardino Community College District•Yucaipa, CA

6d•Onsite

About The Position

Coordinates various financial aid programs and processes within primary responsibility in a specialized area according to established policies, procedures, federal and state guidelines; assists students in applying for financial aid; and coordinates operations and activities within the Financial Aid Office. This class is distinguished from the Financial Aid Specialist position by the performance of a variety of duties requiring considerable experience in the application and interpretation of regulations and policies governing financial aid programs and office operations such as outreach, scholarships, and federal work study.

Requirements

An Associate’s degree in Business, Accounting, Social Sciences, Human Services, or a related field from an accredited college or university.
Four (4) years of increasingly responsible experience in the administration of a Financial Aid program.
Strong Organizational, Analytical, and Technical Skills in reviewing and verifying documentation, analyzing financial aid data, maintaining accurate records, preparing reports, and utilizing financial aid systems, spreadsheets, and databases with exceptional attention to detail.
Ability to manage multiple priorities, meet critical deadlines, maintain confidentiality, work independently with minimal supervision.
Ability to assist students with financial aid applications, explain eligibility requirements, provide guidance on scholarships and appeals, and customer service.
Ability to conduct workshops and presentations, coordinate outreach events, collaborate with schools and community organizations, and communicate effectively with students, donors, and campus departments.
Submit to and successfully pass DOJ live scan/fingerprinting.
Submit sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement).
Complete Tuberculosis (TB) risk assessment.

Nice To Haves

Four or more years of progressively responsible experience administering federal, state, institutional, and scholarship financial aid programs, and accurately determine eligibility, process awards, and ensure regulatory compliance.

Responsibilities

Administers and reconciles financial aid and scholarship programs.
Coordinates and participates in Financial Aid Outreach Program.
Collects student data and provides information about financial aid programs and program eligibility to students.
Assists students in filling out scholarship and financial aid forms and applications.
Oversees the student award process; receives and processes completed eligible financial aid files; verifies information, records, and documents.
Computes aid eligibility using established criteria delineated by state and federal guidelines and District policies.
Awards and/or adjusts state, federal and scholarship awards; enters information and amount of award into assigned programs; generates missing information letters/emails to students.
Coordinates the application process and administration of a variety of grants and financial aid in accordance with established procedures and State regulations.
Coordinates scholarship program through determination of eligibility and selection of recipients; communicates with awardees, donors, and other constituents to coordinate campus, state, and federal scholarship programs.
Receives and processes funds from donors and arranges for payment to scholarship recipients.
Prepares and maintains records related to the administration of financial aid and scholarship programs according to department procedure.
Completes all scholarship program certification reports for student funding requests.
Assists in compiling data for various financial aid reports as needed.
Coordinates the federal work study program on and off campus; coordinates the allocation of positions to campus departments; processes job orders and payroll documents.
Oversees the placement of students in available positions; monitors departmental usage of positions.
Coordinates assignment of dates, facilities, presentations, orders, and secures special services and equipment for classes and presentations, including audio-visual equipment and materials from local high schools and related organizations.
Prepares materials including, applications, handouts, presentation materials and financial aid consumer information.
Serves as a financial aid liaison for a variety of student groups.
Provides financial aid outreach to low-income or disadvantaged communities.
Recruits students to apply for financial aid.
Disseminates financial aid program information to high schools, local agencies, and the public.
Conducts presentations regarding scholarships, financial aid program services and opportunities to increase financial aid awareness.
Provides information on admissions, scholarships, financial aid and registration policies and procedures.
Provides guidance to students on all aspects of student financial aid such as satisfactory academic progress, eligibility, appeals, scholarships, rules and regulations.
Monitors financial aid applicant results.
Coordinates, plans, develops and conducts internal and external presentations or workshops on and off campus to provide any, prospective and continuing students with specialized assistance and information on financial aid and scholarships, to inform student of program requirements and appropriate deadlines.
Incorporates educational trends and community needs into workshops and presentations.
Stays current with federal and state regulations and guidelines pertaining to financial aid and scholarships.
Coordinates accurate transmittal and disbursement of various funds.
Assists in the import of financial aid applications as needed.
Processes financial aid applications (packaging) and scholarship forms according to established procedures.
Verifies student’s academic progress in accordance with office policy’s and federal regulations.
Requests transcripts, records and other data needed to determine status of financial aid applications, and adheres to the requirements of FERPA as it applies to student records.
Develops, updates, and maintains forms, spreadsheets, databases, handbooks, manuals and other written materials to facilitate student award coordination.
Assists in the development of student budgets, and in developing Financial Aid department policy.
Performs other duties related to the primary job duties.