Financial Administrator - Pittsburgh, PA
About The Position
The University of Pittsburgh School of Health and Rehabilitation Sciences (SHRS) is seeking a Financial Administrator to provide centralized financial administration services to assigned departments. This role serves as the primary financial point of contact, ensuring high-quality support in areas such as account reconciliation, budget monitoring, purchasing compliance, payroll oversight, and financial reporting. The position also contributes to the Dean's Office financial operations and requires strong working relationships with department chairs, faculty, and administrative staff. The Financial Administrator will operate with a significant degree of independence on routine matters and exercise sound judgment for issue escalation.
Requirements
- Bachelor's in finance/accounting/business
- 3+ years of financial administration/budgeting experience
- Account reconciliation experience
- Budget monitoring experience
- Reporting experience
- Strong Excel skills
- Organized
- Confidential
- Good communicator
Nice To Haves
- Higher education/academic medical experience
- Knowledge of Pitt systems (Fiscal Panther, PRISM, Panther Express, Concur)
- Scholarship/endowment fund experience
- Knowledge of Pitt fiscal policies
Responsibilities
- Monthly reconciliation of operating, continuing ed, discretionary, and assigned accounts against trackers/POs/expense reports.
- Investigate discrepancies and distribute monthly account analysis reports.
- Enter forecasts vs. actuals.
- Monitor budgets and flag variances.
- Prepare fund transfers (NSCT/SWCT).
- Support annual budget preparation.
- Assist Dean's Office financial reporting.
- Verify payroll registers against salary worksheets/Fiscal Panther effort data.
- Maintain SPAR changes.
- Support quarterly grant-ending reviews.
- Assist effort certification.
- Review/approve Concur expense reports and Panther Express transactions for accuracy/policy compliance.
- Manage OneCard program (approvals, limits, reconciliation).
- Monitor scholarship/discretionary balances.
- Maintain principal/interest trackers.
- Coordinate with scholarship committees.
- Process awards in PittFund$Me.
- Support continuing ed account reconciliation and labor/income review.
- Manage Major Fee proposals, tracking, and usage reviews.
- Complete SOX questionnaire.
- Support audits.
- Manage capital asset inventory.
- Maintain financial records.
- Track overload payments for compliance.
- Support cross-functional financial projects.
- Provide cross-coverage with other financial staff.
Benefits
- Combination of education and relevant experience will be considered in lieu of education and/or experience requirement.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
