Financial Administrator - Pittsburgh, PA
About The Position
The University of Pittsburgh School of Health and Rehabilitation Sciences (SHRS) is seeking a Financial Administrator to provide centralized financial administration services to assigned departments. This role serves as the primary financial point of contact, delivering high-quality support in account reconciliation, budget monitoring, purchasing compliance, payroll oversight, and financial reporting. The position also supports Dean's Office financial operations and functions with a high degree of independence on routine matters, exercising sound judgment in identifying issues requiring escalation. The Financial Administrator will maintain strong working relationships with department chairs, faculty, and administrative staff.
Requirements
- Bachelor's in finance/accounting/business
- 3+ years financial administration/budgeting experience
- Account reconciliation experience
- Budget monitoring experience
- Reporting experience
- Strong Excel skills
- Organized
- Confidential
- Good communicator
Nice To Haves
- Higher education/academic medical experience
- Knowledge of Pitt systems (Fiscal Panther, PRISM, Panther Express, Concur)
- Scholarship/endowment fund experience
- Knowledge of Pitt fiscal policies
Responsibilities
- Prepares and analyzes financial data for senior leadership in budgetary and financial planning.
- Tracks and analyzes budgetary developments.
- Reviews financial and budgetary proposals and assists in preparing complex reports and statements.
- Monthly reconciliation of operating, continuing ed, discretionary, and assigned accounts against trackers/POs/expense reports; investigate discrepancies; distribute monthly account analysis reports; enter forecasts vs. actuals.
- Monitor budgets, flag variances; prepare fund transfers (NSCT/SWCT); support annual budget prep; assist Dean's Office financial reporting.
- Verify payroll registers against salary worksheets/Fiscal Panther effort data; maintain SPAR changes; support quarterly grant-ending reviews; assist effort certification.
- Review/approve Concur expense reports and Panther Express transactions for accuracy/policy compliance; manage OneCard program (approvals, limits, reconciliation).
- Monitor scholarship/discretionary balances; maintain principal/interest trackers; coordinate with scholarship committees; process awards in PittFund$Me.
- Support continuing ed account reconciliation and labor/income review; manage Major Fee proposals, tracking, and usage reviews.
- Complete SOX questionnaire; support audits; manage capital asset inventory; maintain financial records; track overload payments for compliance.
- Support cross-functional financial projects; provide cross-coverage with other financial staff.
Benefits
- Combination of education and relevant experience will be considered in lieu of education and/or experience requirement.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
