Financial Administrator

Government of Alberta•Edmonton, AB

4d•Onsite

About The Position

Elections Alberta is an independent, non-partisan office of the Legislature responsible for administering provincial elections, by-elections and referenda. Their mission is to serve Albertans as an independent election management body committed to the administration of modern, transparent, and accessible democratic processes that ensure the integrity and enhance the value of Alberta’s electoral system. Reporting to the Senior Budget Officer, the Financial Administrator is responsible for preparing and processing invoices, conducting reconciliations, and resolving discrepancies in financial accounting transactions. This role supports the financial operations of the office by ensuring the accuracy of accounts payable, managing general ledger journal entries, handling Concur expense reporting, and overseeing procurement card management. The role also entails providing financial, payroll, and business reports to ensure accurate financial information is readily available while effectively managing records. The Financial Administrator supports the timely processing of payments to election and enumeration staff, as well as vendors, and may assist with payroll processing when necessary. The Financial Administrator provides guidance and training to election workers and field staff on payroll, expense management, and related policies. This role supports contract and procurement processes by tracking and reconciling contract payments as needed.

Requirements

University degree in Business or Commerce majoring in accounting or a related field plus a minimum of 2 years related experience, or equivalent combination of education and experience.
Experience in interpreting and applying legislation, policies and generally accepted accounting principles.
Experience in processing journals, invoice payments, and managing accounts payable.
Advanced skills in 1GX, Payworks, Power BI, Excel, Word and computerized accounting and database programs.
Demonstrate strong attention to detail, analytical and problem-solving skills.
Flexibility, adaptability, and willingness to discover, develop and adopt new and innovative methods and technologies.
Demonstrates organizational skills and the ability to plan and prioritize daily activities to meet business objectives.
Ability to work independently, apply professional judgement and make decisions as appropriate, while recognizing when issues need to be taken to the Senior Budget Officer for resolution.
Strong interpersonal communication skills with the ability to interact with a diverse group of stakeholders in a non-partisan manner.
Willing and able to fulfill the requirement and act as a non-partisan representative of Elections Alberta.

Nice To Haves

Experience in payroll processing is considered an asset.
Canadian CPA or desire to obtain a Canadian CPA is considered an asset.

Responsibilities

Preparing and processing invoices
Conducting reconciliations
Resolving discrepancies in financial accounting transactions
Ensuring the accuracy of accounts payable
Managing general ledger journal entries
Handling Concur expense reporting
Overseeing procurement card management
Providing financial, payroll, and business reports
Managing records
Supporting the timely processing of payments to election and enumeration staff, as well as vendors
Assisting with payroll processing when necessary
Providing guidance and training to election workers and field staff on payroll, expense management, and related policies
Supporting contract and procurement processes by tracking and reconciling contract payments