Financial Administrator

McGill University

1d•Hybrid

About The Position

This role provides financial and administrative support to internal units, external partners, faculty, and staff. It ensures compliance with established policies, assists with navigating payment and reimbursement platforms, and helps stakeholders understand finance processes. The position requires collaboration across various departments and with third parties to facilitate smooth operations.

Requirements

College diploma or equivalent experience in finance or administration.
Strong knowledge of McGill financial systems: Banner, Minerva, MMP, Crystal Reports, Workday.
Proficiency with Microsoft Office tools (Excel, Teams, Word, Outlook).
Critical thinking and problem-solving skills.
Customer service and client-focused approach.
Excellent organizational and time-management abilities.
Strong communication and interpersonal skills.
Ability to work independently and manage multiple priorities.
Discretion in handling confidential information.
DEC III Related Experience
Knowledge of English at a level # 4 (qualifier) on a scale of 0-4, requiring English communication both verbally and in writing for day-to-day duties.

Responsibilities

Perform and organize activities to support the daily operations of the unit by ensuring that accounting functions are carried out in accordance with established goals and objectives
Validate and review expenditures for compliance against applicable sponsor terms and conditions and University policies.
Assist with the correction of ineligible expenditures charged to grants or other research.
Communicate University procedures as they apply to research funds to promote compliance with all applicable regulations and policies.
Act as a point of contact for Researchers requiring financial / administrative assistance.
Promote sound record retention practices to researchers to facilitate ease of access and compliance with all regulatory policies for retention of documents.
Provide training to local users and act as a help desk where collaboration is necessary to roll out new systems, processes, or other tools to facilitate research administration.
Review fund balances and expiry dates in collaboration with RFMS and OSR for planning purposes and ensure continuity / renewal of FOAPAL accounts where applicable.
Remind PIs of reporting deadlines to ensure smooth research activities.
Liaise with RFMS for assistance with resolution of fund over-expenditures, filing of financial reports to Sponsors and other relevant information related to research fund activities.

Benefits

Competitive benefits package (Health, Dental, Life Insurance)
Defined contribution pension plan (with employer contribution up to 10%)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits