FINANCIAL ADMINISTRATOR - SES - 43004079

State of Florida•TALLAHASSEE, FL

5d•Onsite

About The Position

This position has responsibilities involving procedures adopted by the Department, Division, and Bureau. The procedures are part of the internal control structure used to provide reasonable assurance that objectives are met. This position shall use, comply with, and, if needed, improve these controls and procedures in the performance of duties within the Bureau of Vendor Relations. This is professional accounting work supervising the daily operations of the Vendor Management Section. This position is responsible for supervising the following functions: Form 1099s, Form W-9s, the Statewide Vendor Files, and Vendor Ombudsman activities. The position requires the ability to interpret and apply the Internal Revenue Code, U.S. Treasury Regulations, Florida Statutes and Florida Administrative Code applicable to these functional areas. Supervise all areas of the Section to include Form 1099 reporting as required by the Internal Revenue Service; managing the Substitute Form W-9 services provided to the State’s vendors; managing the Statewide Vendor File in FLAIR and improving vendor data integrity; and managing the Vendor Ombudsman program as defined in section 215.422, Florida Statutes. Oversee warrant distribution. This includes verifying that warrants are distributed to authorized personnel; monitoring inventory of blank warrant stock; verifying the security of blank warrant stock; and maintaining the courier ID cards. Review existing policies, procedures, rules, and statutes related to the program area and implement changes where needed to improve effectiveness and efficiency of the programs and assist with meeting the Bureau’s goals and objectives. Assist the Bureau Chief with implementing the Bureau’s plan for achieving designated goals, objectives and activities, and monitoring the progress of the plan. Change Agent – serves as a subject matter expert and participates in knowledge transfer training to prepare teams for participation in the User Acceptance Training (UAT) for the Florida Planning, Accounting, and Ledger Management (PALM) new accounting system. Assists with UAT facilitation and preparing team members for Florida PALM implementation. Review applicable federal tax reporting rules and regulations to verify that the department’s practices are compliant. Perform other duties as required.

Requirements

High School diploma or its equivalent.
Two (2) years of customer service experience.
Two (2) years of experience with interpreting laws, rules, and/or policies.
Two (2) years of experience with Microsoft Office Suite, specifically Excel.
Two (2) years of experience with performing accounting/auditing related duties.
Experience with process improvement projects.
Experience with processing 1099s.
Experience reviewing and applying Internal Revenue Service (IRS) Rules.
Experience reviewing and documenting system processes or procedures.
Experience with Prompt Payment Compliance.
Knowledge of Microsoft Office.
Knowledge of accounting principles.
Knowledge of accounting systems.
Knowledge of internal control concepts.
Knowledge of the methods of compiling and analyzing data.
Knowledge of supervisory and administrative principles and practices.
Ability to communicate effectively.
Ability to manage personnel resources.
Ability to investigate, review, analyze, and evaluate data.
Ability to understand, interpret and apply laws, rules, regulations, policies, and procedures.
Ability to plan and direct program activities.
Ability to utilize problem-solving techniques.
Ability to process information logically.
Ability to develop and conduct training programs.
Ability to determine work priorities, assign work, and ensure proper completion of work assignments.
Ability to analyze work flow and implement changes.
Ability to apply technical innovations to existing systems.
Ability to establish and maintain effective working relationships with others.
Must obtain access to the Internal Revenue Service Tax Identification Number match process.
Must pass a security background check, including fingerprinting.

Nice To Haves

Bachelor’s Degree from an accredited college or university.
Experience and knowledge of Florida Planning, Accounting, and Ledger Management (PALM).
Experience supervising a team.

Responsibilities

Supervising the daily operations of the Vendor Management Section.
Supervising Form 1099s, Form W-9s, the Statewide Vendor Files, and Vendor Ombudsman activities.
Interpreting and applying the Internal Revenue Code, U.S. Treasury Regulations, Florida Statutes and Florida Administrative Code.
Overseeing warrant distribution, including verifying distribution to authorized personnel, monitoring and verifying the security of blank warrant stock, and maintaining courier ID cards.
Reviewing and implementing changes to existing policies, procedures, rules, and statutes to improve program effectiveness and efficiency.
Assisting the Bureau Chief with implementing the Bureau’s plan for achieving designated goals, objectives and activities, and monitoring progress.
Serving as a subject matter expert and participating in knowledge transfer training for the Florida Planning, Accounting, and Ledger Management (PALM) new accounting system.
Assisting with User Acceptance Training (UAT) facilitation and preparing team members for Florida PALM implementation.
Reviewing applicable federal tax reporting rules and regulations to verify department compliance.
Performing other duties as required.