G26/27 FINANCIAL & ADMIN SPECIALIST (ACADEMICS)

Arlington Public Schools•Arlington, VA

12d•$53,997 - $97,323

About The Position

The Financial and Administrative Specialist manages financial processes and administrative tasks to support efficient operations within the Office of Academics. The role includes processing requisitions, invoices, purchasing-card reconciliations, budgets, payroll, travel expenses, and grant-related reimbursements. The specialist maintains accurate records and confidentiality, ensures compliance with relevant policies and regulations, and collaborates with internal departments and stakeholders. The position also provides administrative support, including filing and record retrieval, and performs other duties as assigned.

Requirements

Education and experience equivalent to an associate’s degree in accounting, business, finance, or business administration.
Two to three years of experience in a similar role, with a strong understanding of financial processes, payroll functions, and administrative tasks.
Proficiency in financial software and Microsoft Office Suite, including Word, Excel, and Outlook.
Ability to run and interpret financial reports in Oracle or other ERP systems.
Strong attention to detail, accuracy, and organizational skills.
Excellent written and verbal communication skills.
Effective problem-solving and analytical thinking.
Ability to manage multiple tasks, meet deadlines, and work with minimal supervision.
Strong interpersonal skills for cross-departmental collaboration.
Discretion and integrity in handling sensitive financial and payroll information.

Responsibilities

Enter purchase requisitions into the financial system and maintain supporting documentation.
Process invoices for Accounts Payable, verifying vendor details and amounts.
Reconcile purchasing-card transactions monthly, ensuring receipts are available and expenses are allocated to the correct budget lines.
Monitor departmental budgets and report variances or concerns to management.
Submit mileage and travel expense reports for reimbursement and verify policy compliance.
Submit and track grant reimbursement requests, maintain documentation, and coordinate with grant administrators on compliance.
Prepare and process payroll, and coordinate with HR and Payroll to resolve discrepancies.
Run and analyze financial reports from Oracle or other ERP systems, prepare summaries, and recommend actions based on financial data and trends.
Collaborate with the Office of Academics, Finance, Budget, Procurement, HR, schools, and Payroll to align financial operations with organizational goals and policies.
Maintain accurate, current financial records and protect confidential payroll, financial, and personnel information.
Provide administrative support, including document filing, record retrieval, and other ad hoc tasks.
Perform other duties as assigned to support departmental and organizational priorities.