G26/27 EDUCATIONAL ADMIN SPEC (260) (WILLIAMSBURG)

Arlington Public Schools•Arlington, VA

10d•$21 - $38•Onsite

About The Position

Arlington Public Schools is hiring a 1.0 FTE Educational Administrative Specialist, a 260-day, Grade G-08 position located at Williamsburg Middle School. The role provides personal administrative support to one or more assistant principals, the director of guidance service, or an activity director, as well as general administrative and secretarial support for school staff and the assigned office. The position handles student information, scheduling, registration, attendance, records, standardized testing, and related reporting. It also supports office operations, communications, purchasing, transportation and activities coordination, meetings, and supervisor scheduling. The employee may be required to dispense medication to students when needed.

Requirements

High school diploma or GED, including or supplemented by courses in office procedures and equipment, including microcomputers and teleprocessing equipment.
Considerable responsible administrative assistant, secretarial, or clerical experience.
Experience with microcomputer applications in an online environment; experience in a school system or similar setting is preferred.
Thorough knowledge of computerized data filing, file maintenance, and retrieval principles and practices.
Thorough knowledge of school office mission, routines, policies, procedures, and equipment relevant to the assignment.
Thorough knowledge of the operation, uses, and capabilities of APS computer equipment used at the school or in assigned activities.
Thorough knowledge of institutional business office procedures and ability to communicate in English.
Ability to accurately maintain complex data files and prepare reports from files and records.
Ability to understand and follow oral and written computer-use and database-oriented instructions and procedures.
Ability to establish and maintain effective working relationships with school administrators, support staff, students, and college and business contacts.
Skill in operating computer equipment, entering and retrieving a wide variety of student and employee information, and producing required forms and reports.
Equivalent combinations of education and experience that provide the stated knowledge, skills, and abilities may be considered.

Nice To Haves

Some college or business school courses.
Depending on assignment, knowledge of Frontline and STARS+ procedures, documents, files, deadlines, reports, and reporting and processing requirements.
Experience in a school system or similar setting.

Responsibilities

Provide personal administrative support to one or more assistant principals, the director of guidance service, or an activity director.
Process and maintain automated student schedules, enter master schedule data and student schedule changes, print individual schedules, and process course registration forms.
Operate the school’s student information system, including registration, withdrawals, transfers, information retrieval, and local and state reporting.
Maintain automated attendance records, cumulative folders, student master files, enrollment and withdrawal transactions, and attendance registers; download data and produce attendance listings and reports.
Coordinate and assist with the standardized testing program and serve as a test proctor.
Coordinate and maintain Frontline.
Process orders for books, furniture, and supplies, and process maintenance work orders.
Operate the automated telephone call system to notify absent students’ homes; process attendance lists and forms; and analyze and correct source data as needed.
Act as receptionist, distribute mail, and maintain office files, records, and supplies.
Schedule activities and sports bus transportation; maintain eligibility documents, lists, and the activities calendar.
Help schedule, notify participants and staff about, and conduct awards assemblies.
Schedule meetings and conferences, notify staff of meetings, and communicate deadlines for meeting materials.
Maintain the supervisor’s calendar; coordinate meetings and travel; screen telephone calls and mail; respond to matters within the administrative assistant’s level and forward other items with relevant background information.
Use keyboard and computer equipment and word-processing, spreadsheet, database, graphics, and presentation software to prepare correspondence, memorandums, financial and presentation materials, reports, and other documents.
Update, revise, and produce reports and correspondence from rough drafts; obtain signatures and route correspondence; enter, edit, and update data files and enrollment records; retrieve and print information.
Perform general, secretarial, and administrative support tasks as required or assigned.
Dispense medication to students when needed, if required.