Financial Administrative Coordinator

University of Pennsylvania•Kennett Square, PA

1d•Onsite

About The Position

The Financial Administrator Coordinator will work in BEN financials, Concur, Eship, Business Objects, and PaymentNet for submitting and approving Purchase Orders, travel reimbursements, express ship, Pcard charges, and asset inventory. This position reports to the Business Manager for the New Bolton Large Animal Hospital.

Requirements

High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience is required.
Qualified applicants must have a sense of urgency on completing work, must be efficient and reliable, and understand the workings of the PO system/BEN Financials.
Knowledge of Excel, self-motivated, problem solver with the ability to work independently, good attention to detail, and policies.

Responsibilities

Purchase goods and services for the Large Animal Hospital, including standing order PO for various goods and services for the Hospital
Reallocate weekly credit card charges for 9 Hospital Pcard holders.
Place service calls for Quench water coolers, pay monthly Primo, Verizon, and T-Mobile accounts with Pcard
Monitor the monthly P-Card closing schedule set by the Director of Finance and Operations
Review and approve Penn Travel & Expense management reimbursement reports in Concur
Manage Large Animal Hospital Assets - Run reports, tag, and report retired equipment.
Monitor HR Poster compliance -keep track of changes, pay annual fees for PA and federal compliance posters and updates.
Maintain equipment service contracts, review and renew when needed, and coordinate preventative maintenance visits for certain equipment
Run BEN financial reports for Open encumbrance, invoices on hold and other purchase related reports
Process Non-PO payments and foreign currency invoices in Penn Marketplace.
Help other PO managers & Requisitioners with difficult orders
Final Close reviewed purchase orders.
Request new vendor onboarding requests and Requests and PA tax-exempt forms.
Follow up with Vendors about order status and invoicing issues
Other duties and responsibilities as assigned

Benefits

excellent healthcare
tuition benefits for employees and their families
generous retirement benefits
a wide variety of professional development opportunities
supportive work and family benefits
a wealth of health and wellness programs and resources
comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
flexible spending accounts
tuition assistance
generous retirement plans
substantial amount of time away from work
long-term care insurance
wellness and work-life resources
professional and personal development resources
access to a wide range of University resources as well as cultural and recreational activities
discounts and special services
flexible work options
forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia
adoption assistance