COC Finance Supervisor

St. Johns County Clerk of the Circuit Court and County Comptroller

1d•Onsite

About The Position

This position is responsible for managing and directing financial operations and reporting functions of the Clerk of Courts Office. Success in this position contributes to the accuracy, efficiency, and effectiveness of those functions.

Requirements

Completion of a baccalaureate degree in a course of study related to the occupational field, or equivalent work experience.
Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with one to three years of experience or service.
Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of a high school diploma or equivalent.
Ability to meet the public and effectively address their needs in a courteous, tactful, professional manner.
Ability to communicate effectively in both oral and written form and possess the ability to follow complex oral and written instructions.
Ability to establish and maintain an effective working relationship with co-workers, other governmental agencies, attorneys, judges and their assistants, businesses, and members of the public.
Knowledge of a wide range of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures, office equipment, and terminology.
Ability to work with confidential and/or sensitive data and comply with state and federal guidelines.
Ability to work in an environment that includes frequent interruptions and simultaneously detailed attention to multiple tasks.
Ability to work within time constraints and workload surges.
Ability to sit or stand for extended periods, while concentrating on repetitious or complex tasks.

Nice To Haves

Government accounting certification is preferred (CPFO, CGFO), however, experience in lieu of the certification is acceptable.
Knowledge and level of competency are commonly associated with the completion of specialized training in the field of work, in addition to basic skills typically associated with a master’s degree.
Experience sufficient to thoroughly understand the diverse objectives and functions of the subunits in the division/department to direct and coordinate work within the division/department, usually interpreted to require five-to-ten years of related experience.
Familiarity with statements of the Governmental Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP).
Experience with Workday financial systems or similar ERP Platforms.

Responsibilities

Plans, organizes, coordinates, and directs the work of the department.
Provides accurate and timely statistics, reports, and other data as needed.
Assists the Clerk in the development of the Clerk & Comptroller budget including departmental budgets, goals, and objectives.
Provides direct assistance to department directors for internal budget maintenance.
Forecasts, implements, and maintains all Clerk budgets.
Prepares and/or input budget transfer requests and/or amendments as needed.
Reviews and approves all procurement requisitions.
Assists with the annual external audit in conjunction with external auditors and prepares and publishes the annual financial report, as well as other related annual reports.
Develops internal controls for vulnerable areas of operation within the Clerk & Comptroller’s office.
Coordinates, directs, prepares, and reviews financial transactions of the Clerk’s Office, including accounts payable, accounts receivable, banking, procurement, and internal and external reporting.
Interprets financial and non-financial statistical data.
Assists with audits by state agencies; administers the annual external financial statement audit in accordance with Generally Accepted Government Auditing Standards (GAAP).
Trains, assigns, schedules, directs, supervises, evaluates, and disciplines personnel.
Designs and implements financial procedures and financial controls for all courthouse departments; maintains policies and procedures and oversees compliance.
Interprets and ensures compliance with county ordinances and state and federal laws.
Ensures good communication between internal and external customers; handles difficult situations professionally.
Performs other duties as assigned.