Finance Specialist

CIRM•South San Francisco, CA

9d•Hybrid

About The Position

The California Institute for Regenerative Medicine (CIRM) is seeking a Finance Specialist to join their team. CIRM, established with significant state funding, is dedicated to accelerating stem cell research and delivering transformative regenerative medicine treatments equitably. The Finance Specialist will report to the Director of Finance and act as a liaison between CIRM and the Department of General Services (DGS) Contracted Fiscal Services (CFS), ensuring accurate accounting transactions and overseeing the travel program. This role involves direct processing of invoices, managing financial records, reconciling accounts, and developing accounting policies and procedures. The position requires a high degree of independence and collaboration with various stakeholders.

Requirements

Ability to operate standard office equipment such as desktop or laptop computers, paper shredder, basic calculator, document system, copier, facsimile and imaging.
Demonstrated ability to take charge of projects, overcome obstacles, and move them to completion with minimal supervision.
Excellent organizational skills, including a demonstrated ability to prioritize a wide variety of tasks and work on multiple tasks simultaneously, while timely meeting deadlines and keeping materials organized.
Demonstrated ability to work flexibly in a fast-paced environment where priorities often shift.
Experience in and ability to write business correspondence.
Demonstrated ability to communicate effectively both orally and in writing.
Proficiency in Microsoft Word, Outlook, Excel, PowerPoint, Adobe PDF, DocuSign.
State of California Accounting experience required.
Ability to move materials and equipment, including boxes up to 25 pounds.
Tactful and discreet.
Excellent interpersonal, written and oral communication skills, flexibility and problem-solving skills.

Responsibilities

Directly process invoices for payment in accordance with State, FI$Cal, and CIRM policies, rules, regulations, and procedures.
Review invoices for accuracy and completeness.
Process cash receipts, including working with the Grants Management Office to determine appropriate deposit data.
Update and maintain various spreadsheets.
Manage and monitor contract balances.
Work with program managers and the Business Services Officer to ensure sufficient funds are available to meet operational needs.
Perform monthly reviews of financial transactions, working with the DGS to resolve discrepancies.
Reconcile cash log on a monthly basis.
Reconcile bond payments by reference to ensure correct cash account is being used.
Assist Finance Officer with bond cash analysis.
Act as department liaison with DGS and the State Controller’s Office (SCO) on preparing and submitting account information.
Assist the Director of Finance with the daily accounting operations of CIRM including management of invoice payments and tracking accounting data.
Ensure vouchers are created by DGS for all payment requests in a timely manner.
Develop policies and procedures, templates, and training on various accounting processes.
Maintain Out-of-State travel blanket spreadsheets.
Reconcile out of state blanket expenditures to FI$Cal expenditure reports.
Track unused tickets and coordinate their use with future travelers.
Develop and deliver training for CIRM’s travel, Concur, US Bank accounts (CTA/MTG/VCA), and P-Card programs.
Manage and maintain the State’s Concur travel program within CIRM, working with the DGS to resolve any Concur issues.
Assist CIRM staff and board members with travel claims and reimbursements.
Work with the Business Service Officer to contract for conference or group travel services.
Perform other duties as may be required to further the goals of the ICOC Board/CIRM.