Finance Specialist

CIRM•South San Francisco, CA

1d•Hybrid

About The Position

The Finance Specialist reports to the Director of Finance. CIRM’s accounting function which is performed by the Department of General Services (DGS) Contracted Fiscal Services (CFS). This position will serve as the liaison between CIRM and DGS/CFS and is responsible for ensuring the accurate recording of CIRM’s accounting transactions. This position will oversee the travel program including policy updates, training and approvals.

Requirements

Ability to operate standard office equipment such as but not limited to: Desktop or lap top models Paper shredder Basic calculator Document system Copier, facsimile and imaging
A demonstrated ability to take charge of projects, overcome obstacles, and move them to completion with minimal supervision.
Excellent organizational skills, including a demonstrated ability to prioritize a wide variety of tasks and work on multiple tasks simultaneously, while timely meeting deadlines and keeping materials organized.
Demonstrated ability to work flexibly in a fast-paced environment where priorities often shift.
Experience in and ability to write business correspondence.
Demonstrated ability to communicate effectively both orally and in writing.
Proficiency in Microsoft Word, Outlook, Excel, PowerPoint, Adobe PDF, DocuSign.
State of California Accounting experience required.
Ability to move materials and equipment, including boxes up to 25 pounds.
Tactful and discreet.
Excellent interpersonal, written and oral communication skills, flexibility and problem-solving skills.

Responsibilities

Directly process invoices for payment in accordance with State, FI$Cal, and CIRM policies, rules, regulations, and procedures.
Review invoices for accuracy and completeness.
Process cash receipts (including working with the Grants Management Office to determine appropriate deposit data).
Update and maintain various spreadsheets.
Manage and monitor contract balances.
Work with program managers and the Business Services Officer to ensure sufficient funds are available to meet operational needs.
Performs monthly reviews of financial transactions, working with the DGS to resolve discrepancies.
Reconciles cash log on a monthly basis.
Reconciles bond payments by reference to ensure correct cash account is being used.
Assist Finance Officer with bond cash analysis.
Acts as department liaison with DGS and the State Controller’s Office (SCO) on preparing and submitting account information, as needed.
Assists the Director of Finance with the daily accounting operations of CIRM including management of invoice payments and tracking accounting data.
Ensures vouchers are created by DGS for all payment requests in a timely manner.
Develops policies and procedures, templates, and training on various accounting processes.
Maintain Out-of-State travel blanket spreadsheets.
Reconcile out of state blanket expenditures to FI$Cal expenditure reports.
Tracks unused tickets and coordinates their use with future travelers.
Develops and delivers training for CIRM’s travel, Concur, US Bank accounts (CTA/MTG/VCA), and P-Card programs.
Manages and maintains the State’s Concur travel program within CIRM, works with the DGS to resolve any Concur issues.
Assists CIRM staff and board members with travel claims and reimbursements.
Works with the Business Service Officer to contract for conference or group travel services.
Performs other duties as may be required to further the goals of the ICOC Board/CIRM.