Finance & Payroll Coordinator

City of Deer Park•Deer Park, TX

About The Position

Performs a variety of accounting duties and other assigned tasks. The position works under the supervision of the Administrative Services Bureau Assistant Chief and has no supervisory responsibilities. Duties include handling payroll and routine accounting, tracking departmental budgets and transactions, processing purchase orders and invoices, maintaining financial and personnel files, and assisting with annual budget preparation. The employee also provides administrative backup to the Chief’s secretary and performs other duties as needed.

Requirements

High school graduation or GED equivalent.
Some general accounting experience.
Working knowledge of computers, electronic data processing, and spreadsheets.
Some knowledge of accounting principles and practices.
Ability to communicate effectively verbally and in writing.
Ability to meet the described physical demands, with reasonable accommodations as applicable.

Responsibilities

Compile employee timesheets, time-off requests, and overtime slips; complete biweekly employee timesheets in the Incode system.
Maintain annual attendance files and track employees’ compensatory, sick, and vacation leave balances.
Maintain current personnel information, including employment dates, positions, pay ranges and steps, and incentives; report personnel changes and terminations to the personnel department at City Hall.
Generate and maintain purchase orders, including completing them when invoices are paid.
Prepare check requests for monthly invoices and incidental police department expenses.
Track budget account balances in spreadsheets, retain hard-copy transaction files, review monthly debits and credits, coordinate discrepancies with the Finance Department, and follow up on corrections.
Maintain monthly files of departmental credit-card receipts, reconcile them against statements, follow up on discrepancies, and enter debits in the budget spreadsheet.
Verify warehouse purchases against statements and departmental receipts and enter debits in the budget spreadsheet.
Enter incoming money into the Incode system, including cell-phone reimbursements, sexual-assault examination reimbursements, and seized funds.
Maintain computerized departmental forms and add new or updated forms to the shared drive.
Assist with annual budget preparation by maintaining financial-information spreadsheets.
Research payroll and accounting issues at the supervisor’s request.
Compile and report crossing-guard and School Resource Officer expenses to the school district for reimbursement.
Submit quarterly government reimbursement requests for expenses incurred in sexual-assault victim testing.
Maintain the court subpoena log and inform officers of court dates.
Maintain the office supply cabinet and generally order supplies weekly.
Provide backup for the Chief’s secretary by distributing incoming and inter-office mail, answering phones, performing light typing, greeting citizens, handling petty cash, and completing other duties as needed.
Occasionally drive to other city offices, typically City Hall, to transfer interoffice documents.