FINANCE & PAYROLL ASSOCIATE

Bainbridge Island Museum of Art•Bainbridge Island, WA

22h•$22 - $27•Onsite

About The Position

The Bainbridge Island Museum of Art (BIMA) is a non-profit art museum dedicated to inspiring curiosity, wonder, and understanding by connecting people with the contemporary arts and craft of the Puget Sound region. BIMA values inclusivity and celebrates diversity among its employees, guests, and artists. The Finance & Payroll Associate reports to and collaborates with the Director of Business & Finance to support the museum's financial operations. This role involves handling daily transactions, assisting with month-end accounting, processing bi-weekly payroll, and providing staff support.

Requirements

Two year college degree in business or accounting, or equivalent professional experience.
Understanding of confidentiality and staff privacy.
Understanding of maintaining a professional relationship with staff at all times.
Knowledge of accrual accounting guidelines, internal control procedures, and accounting best practices.
Proficiency with accounting programs, office databases, and computer systems including QuickBooks, Excel, MS Office, Google Suite.
Understanding of retail practices, including inventory management and Point of Sale (POS) systems.
Team player with the ability to work in a fast-paced, complicated environment with minimal supervision.
Excellent organizing and planning skills with attention to detail.
Excellent problem solver and critical thinker.
Excellent communication skills (oral & written), including teaching others and learning new concepts and skills.
Ability to work flexible hours including evenings and weekends.
Ability to remain stationary (sit, walk, stand) for extended periods of time.
Ability to use computer monitors and keyboards for extended periods of time.
Ability to move 30 pounds.
Belief in BIMA’s mission to inspire curiosity, wonder and understanding by connecting people with the contemporary arts and craft of the Puget Sound region.
Commitment to diversity, equity, inclusion and accessibility.

Responsibilities

Process daily financial transactions, including posting, reviewing, and reconciling accounts payable and receivable.
Pick up museum daily transactions for processing, create daily cash deposits, and deliver to the bank.
Pick up mail from museum and administrative offices, dispersing and processing payments as needed.
Scan all incoming checks, enter checks into the accounting system, and communicate with Development on received contributions.
Pick up cash from donation boxes weekly and perform a double count with a second staff member.
Manage office supplies and main printers/copiers, including service and supplies.
Perform accounts payable duties and weekly check runs.
Track and communicate contributions with the Development department and assist in reconciling the development database (Salesforce) with the accounting system (QuickBooks) monthly.
Prepare journal entries and perform various data entry duties.
Maintain and organize accounting file systems, spreadsheets, and databases for security and accessibility.
Process monthly credit card transactions, send reconciliations to staff, ensure receipts are submitted, and enter into the accounting system.
Process online event and donation activity.
Set up files for the new accounting year.
Assist in annual audit functions.
Perform filing tasks as needed.
Serve as a resource for staff accounting questions.
Be available to work evenings, weekends, and holidays depending on scheduled events and organization needs, particularly BIMA’s annual fundraising event, the BASH.
Other duties as assigned.
Responsible for payroll processing, including scheduled bi-weekly payroll and any off-schedule payment processing using the Paylocity payroll/HR platform.
Maintain the payroll system with all current and relevant documents.
Manage the Employee Navigator benefit platform.
Assist with year-end insurance reporting requirements.
Assist with benefit administration.
Collaborate with all departments on payroll processing, staff payroll training/troubleshooting, Employee Navigator assistance, background checks, vacation, PTO, and tax monitoring.
Assist the Director of Business and Finance with documenting personnel policies and procedures and updating the employee benefits handbook.
Onboard new hires via Paylocity and in-person, coordinating with other departments.
Assist with staff engagement initiatives.
Participate in occasional required evening, weekend, and other non-office hour BIMA events as needed, including BIMA’s annual fundraiser and member parties.
Other duties as assigned.