Finance - Payroll Administrator (Kandor)

Kandor•Burnaby, BC

About The Position

Kandor Management is a BC-owned and operated security and facility services company serving communities across Canada. At Kandor, we know exceptional service starts with exceptional people. That’s why we invest in hiring the right talent, training them thoroughly, and supporting them to do their best work every day. The result is a team that takes pride in what they do, and it shows in the way we show up. Our strength is built on people. We focus on growth, development, and creating an environment where our teams can build meaningful careers while delivering consistent, high-quality service. We believe facility and security services are more than operations, they’re about supporting the safety, well-being, and success of the communities we serve. Whether we’re working with small businesses or large organizations, we take a thoughtful, end-to-end approach where every detail matters and every role contributes to the bigger picture. Inclusion, diversity, and respect are core to how we operate. We’re committed to building a workplace that reflects the communities we work in. One where different perspectives are valued, voices are heard, and people have the opportunity to grow and thrive. This is an exciting opportunity to join Kandor’s executive team and play a key role in supporting and strengthening our Finance function as we continue to scale.

Requirements

In-depth understanding of payroll processes and procedures, including payroll accounting, compliance, and tax regulations.
Familiarity with payroll systems
Strong numerical and data entry skills with attention to detail.
Advanced proficiency in Microsoft Office skills (Excel, Outlook, Word)
Has exceptional organizational, problem solving, and multi-tasking skills and shows a great attention to detail
Demonstrates a commitment to Kandor’s core values
Excellent communication skills for effectively interacting with employees and resolving payroll issues.
Problem-solving skills to handle payroll discrepancies and complex calculations.
Organizational and time-management skills for meeting payroll deadlines.
Analytical skills to interpret and reconcile payroll reports.
Ability to handle sensitive information with discretion and maintain confidentiality.

Responsibilities

Process Payroll for entire company (45%)
Semi-monthly Payroll for GuardTeck, GT Events, Everclean and Gteck for a total 4000 employees (Hourly and Salary)
Employee record management
Import payroll entries, including commissions, bonuses and other compensations and deductions, create batches and review payroll utilizing accounting software
Process payments to the bank, and manually calculate and generate hardcopy paycheques according to specific demand
Ensure payroll for all staff is authorized, verified, and processed accurately and in a timely manner.
Deliver timely and outstanding customer service to payroll enquiries from internal and external parties regarding payroll matters.
Investigate and resolve payroll issues in a timely manner.
Advance the effectiveness of payroll services by implementing improved, standardized processes related to planning and data driven decision making.
Provide leadership, advice, and recommendations for payroll solutions to management.
Process and review year-end remittances such as: T4, T2200, etc.
Action Payroll Tickets Requests (Vacation, Terminations, Pay Discrepancies, Reimbursements, Contract Amendments, Benefits Retro deductions, Bonus)
High-level review on Vacation, Reimbursement and pay discrepancies requests.
Calculate termination ensuring regulatory compliance and processing final payments in a timely manner.
Issue ROEs and provide additional information to Service Canada as required.
Ensure regulatory compliance with union agreements.
Set up union dues, union benefits and Pension Plan contributions
Process and review all union remittances.
Respond
Improve process efficiencies
Management reporting (payroll dashboard)
Off-cycle payroll/requests
ROEs for Mass deactivations