Finance & Operations Specialist

GREENLINK ENERGY SOLUTIONS INC•Rockford, IL

1d•$60,000 - $70,000

About The Position

Greenlink Energy Solutions is building the next generation of commercial clean energy infrastructure—designed for performance, resilience, and long-term value. We partner with organizations to deliver intelligent energy systems that reduce risk, control costs, and strengthen operational independence. We are seeking a highly organized, proactive, and tech-savvy Finance & Operations Business Specialist to support critical internal operations across finance, legal, grant administration, and company-wide business systems. This role is ideal for a highly capable project manager who thrives in fast-paced environments, excels at creating structure, and can manage multiple cross-functional priorities while keeping projects and processes moving forward. This position serves as a key internal operational leader responsible for driving organization, accountability, and execution across administrative, legal, and financial operations. Position Overview The Finance & Operations Business Specialist plays a central role in coordinating internal business operations, supporting cross-departmental projects, and maintaining efficient administrative systems. This individual will work closely with leadership, finance teams, and in-house counsel to oversee documentation, project tracking, compliance reporting, and operational process management. The ideal candidate is highly organized, detail-oriented, and confident in managing multiple moving pieces across departments. This role requires strong communication, project coordination, and systems management skills, along with the ability to identify opportunities to improve workflow, accountability, and internal efficiency.

Requirements

3+ years of experience in project management, business operations, operations coordination, or administrative management
Strong ability to manage multiple projects, timelines, and cross-functional priorities
Highly tech-savvy with experience learning and managing multiple software platforms
Experience supporting finance operations, legal administration, or internal business systems
Strong organizational skills with exceptional attention to detail
Excellent communication, follow-up, and problem-solving abilities
Ability to work independently and maintain accountability across projects
Proficiency in Microsoft Office, Google Workspace, Excel, and project tracking tools
Experience with CRM systems and digital document management platforms

Nice To Haves

Experience supporting grant administration, grant reporting, or compliance coordination
Paralegal, finance administration, accounting support, or operations management background
Experience with PandaDoc, QuickBooks, Monday.com, or similar operational platforms

Responsibilities

Coordinate billing documentation, approvals, invoice tracking, and administrative financial workflows
Assist with internal financial reporting preparation, documentation management, and operational recordkeeping
Organize vendor records, purchasing documentation, and internal financial files
Support finance-related projects, data tracking, and operational reporting initiatives
Submit PandaDoc billing requests and ensure supporting documentation is complete, accurate, and properly maintained
Assist with QuickBooks, spreadsheet tracking, and other financial administration tasks
Prepare, organize, and maintain legal and operational documents as requested by leadership
Maintain centralized records of contracts, agreements, compliance records, and business documentation
Categorize, file, and ensure accessibility of documentation across departments
Manage document tracking and version control to maintain accuracy and consistency
Support in-house counsel with legal administrative coordination
Maintain confidentiality and organization of sensitive business records
Coordinate and manage monthly grant reporting requirements
Gather, compile, verify, and organize financial and operational data for grant submissions
Ensure grant reports are completed accurately and submitted on time
Maintain organized grant documentation, compliance records, and reporting files
Assist with grant-related project tracking and deadline management
Manage and coordinate internal operational projects across finance, legal, administration, and leadership teams
Develop project timelines, track deliverables, and ensure deadlines are met
Monitor cross-functional tasks, follow up on action items, and maintain accountability across departments
Support leadership with project planning, process development, and operational execution
Identify opportunities to improve internal systems, streamline workflows, and enhance organizational efficiency
Maintain strong visibility over ongoing administrative and operational priorities
Manage and maintain internal systems, digital workflows, CRM platforms, and operational databases
Coordinate administrative systems, including KeyCafe access and internal tracking
Support internal software platforms to ensure operational efficiency
Identify and implement process improvements for administrative and reporting systems
Maintain accurate digital records and organized internal documentation
Maintain inventory records for office equipment, supplies, and company merchandise
Coordinate with internal teams to ensure accurate inventory tracking and documentation
Support operational recordkeeping, administrative systems, and reporting documentation
Assist leadership with day-to-day administrative project follow-through