FINANCE OFFICER

City of Toronto•Toronto, ON

7d•Onsite

About The Position

In this role you will provide an overall financial/accounting and payroll service to the division through research, financial analysis, review of divisional procedures, enhancing and developing financial and internal controls, monitoring corporate accounting policy initiatives and other support.

Requirements

Post-secondary education in business, finance or other relevant discipline or the equivalent combination of education and experience.
Extensive experience in the analysis, investigation and processes of payroll, accounts payable, accounts receivable and journal entry transactions.
Extensive experience in organizing, analyzing and interpreting financial data and preparing financial reports.
Extensive experience of computerized office systems including SAP, along with computer applications such as Microsoft Word, Excel, and PowerPoint.
Working knowledge of the policies and procedures governing purchasing, payroll and accounting.
Exceptional analytical and problem-solving skills and the ability to work independently with minimal supervision.
Interpersonal skills with demonstrated ability to establish working relationships with staff, operating management and outside divisions and agencies.
Excellent communication skills.
Excellent coordination and organizational skills to meet tight deadlines and deal with conflicting priorities and work demands.
Ability to work overtime as required.

Responsibilities

Coordinate the development, monitoring and reporting of budget estimates, detailed variance analysis and assists in operational planning reporting. Prepare monthly financial statistics for the division's dashboard.
Coordinate the preparation of quarterly and annual reports for operating/capital expenditures (i.e. wireless, sick bank/attendance management/vacation/overtime/lieu time balances/standby and callback usage).
Assist with budget distribution by calendar months after approval of annual estimates.
Identify, consult and make recommendations concerning financial controls.
Direct Finance Representatives.
Perform accounting and purchasing duties i.e. reviewing, analyzing and reconciling ledger accounts, setting up and maintaining expenditure, revenue spreadsheets, reconciling to the general ledger, review purchasing requisitions, departmental purchase orders, blanket order releases, purchase card reconciliations.
Perform and maintain accounts receivable functions i.e. bank deposits, processing invoices, review of aging reports and collection follow up. Monitor accounts receivable activities such as MAP recoveries, and prepares journal entries.
Prepare account payables related documents such as Payment Requisitions, Capital Transmittal Forms, Purchase Requisitions, Purchase Order Amendments, and Contract Release Orders.
Prepare journal entries. Calculate and process accruals and revenues for operating/capital expenditures and revenues and reclassify and reallocate expenditures (i.e. Print, Servers, Licenses, Subscription) and revenues.
Review and process parked documents, respond to vendor invoice inquiries and perform goods receipts entries.
Investigate and analyze problems associated with pay information errors, account reconciliation. SAP documents, dishonored cheques and credit card transactions and take corrective action.
Support Pcard process, review Pcard transactions and approvals using SAP, and ensure corporate Pcard policy compliance.
Collect data for reporting the effectiveness and efficiency of Division.