Finance & Office Services Admin
About The Position
The Finance & Office Services Administrator plays a key role in supporting both financial operations and the day-to-day workplace experience. This position blends financial administration with office operations, ensuring accurate reporting, efficient processes, and a well-functioning, organized environment. You will serve as a trusted resource for employees and vendors, helping coordinate services, resolve issues, and keep operations running smoothly. This is an ideal opportunity for a detail-oriented, proactive professional who thrives in a fast-paced, collaborative setting. This position is office-based in our New York City office.
Requirements
- Strong organizational skills with exceptional attention to detail
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Effective communication and interpersonal skills with a customer-service mindset
- Proficiency in Microsoft Office (Excel, Word, Outlook) and general office technology
- Ability to work independently while contributing to a collaborative team
- Problem-solving mindset with a proactive, “can-do” approach
- Ability to handle confidential information with professionalism and discretion
- Extremely organized, detail-oriented, and able to keep accurate records and follow up.
- Ability to lift and carry items weighing up to 35 pounds.
- Ability to pack, unpack, and put away various items.
- Prolonged standing, walking, and bending in addition to sitting in front of a computer.
Nice To Haves
- Basic understanding of office facilities systems (HVAC, maintenance processes) is a plus
Responsibilities
- Maintain and analyze financial and operational data; prepare reports, spreadsheets, and presentations
- Process invoices, expense reimbursements, and petty cash transactions with accuracy and timeliness
- Support budget tracking and maintain organized financial records, files, and databases
- Generate and distribute recurring financial and operational reports
- Oversee office supply, café, and breakroom inventory, including ordering, stocking, and vendor coordination
- Coordinate facilities maintenance, repairs, and service requests to maintain a safe and productive work environment
- Assist with office space planning, workstation setup, and new hire onboarding logistics
- Manage mail distribution and general office workflow processes
- Serve as a point of contact for day-to-day office needs and operational questions
- Coordinate meetings, events, and office setup logistics
- Support workplace safety and security efforts, including badge administration and equipment monitoring
- Collaborate cross-functionally on office projects and continuous improvement initiatives
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
