Finance & Office Coordinator

Baxter International Inc.•Bellevue, WA

8d•$72,000 - $80,000•Onsite

About The Position

At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond. Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results. Here, you will find more than just a job—you will find purpose and pride. As the Finance & Office Coordinator, you will play a key role in supporting both the day-to-day financial operations and administrative needs of our Bellevue office. This position serves as a critical partner to the finance team, helping to ensure the timely processing of accounts receivable and accounts payable activities, maintaining accurate financial records, and supporting month-end processes. In addition to finance responsibilities, you will help create a professional and efficient office environment by coordinating office operations, vendor services, and front desk activities. This role is ideal for someone who enjoys variety in their work, takes pride in organization and accuracy, and thrives in a collaborative, fast-paced environment where they can make an impact across multiple areas of the business. This is an onsite position based in Bellevue, Washington.

Requirements

Strong proficiency in Microsoft Excel and other Microsoft Office applications.
Excellent analytical, organizational, problem-solving, and multitasking skills with strong attention to detail.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong interpersonal and communication skills with the ability to work effectively with employees, customers, vendors, and leaders at all levels of the organization.
High level of integrity, professionalism, confidentiality, and ability to work independently with minimal supervision.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Nice To Haves

Associate or bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
2+ years of experience in accounting, finance support, bookkeeping, office administration, or a related role preferred.
Experience working with accounting software, ERP systems, or financial management tools preferred.

Responsibilities

Monitor accounts receivable aging and support collection efforts to improve cash flow and reduce outstanding balances.
Initiate customer collection outreach and follow up on outstanding balances.
Support accounts receivable processes, including invoice distribution and payment application processing.
Process vendor invoices and support accounts payable activities, including invoice verification, data entry, and payment processing.
Reconcile employee expense reports, corporate credit cards, and vendor statements.
Collaborate with internal departments, customers, and vendors to resolve billing and payment inquiries.
Maintain organized electronic financial records and assist with month-end close activities, account reconciliations, and special projects.
Identify opportunities to improve financial processes, controls, and overall operational efficiency.
Serve as the primary point of contact for visitors and help maintain a professional, welcoming office environment.
Coordinate office operations, including facility services, repairs, vendor support, office supply management, and general administrative activities.

Benefits

medical and dental coverage that start on day one
insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance
Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount
401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching
Flexible Spending Accounts
educational assistance programs
paid holidays
paid time off ranging from 20 to 35 days based on length of service
family and medical leaves of absence
paid parental leave
commuting benefits
Employee Discount Program
Employee Assistance Program (EAP)
childcare benefits