Finance Coordinator
About The Position
ProPublica is seeking a Finance Coordinator with strong organizational skills, attention to detail, and a customer service mindset to join its New York City headquarters. This full-time position is part of a five-person accounting and finance team managing an annual operating budget exceeding $65 million. The Finance Coordinator will support, coordinate, and process accounts payable, payroll data entry, employee expense reimbursements, corporate credit card reporting, and electronic banking transactions. This role is a primary point of contact for staff and vendors regarding finance systems and collaborates closely with human resources on payroll processing, including changes related to new hires, terminations, and compensation adjustments. The role reports to the payroll and accounting manager.
Requirements
- Minimum three years experience working directly with customers while using computer-based systems and tools to conduct business such as accounting systems, POS systems, payment platforms, inventory systems or other software used to support daily operations.
- Demonstrated ability to balance responsive, professional service to staff and vendors with accurate, detail-oriented administrative work.
- Comfortable switching between responding to people and focused computer-based tasks while maintaining organization, accuracy and follow-through.
- Ability to learn and accurately execute detailed procedures for processing different types of financial transactions — invoices, payroll, expense reports and banking activities.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively.
- Ability to handle sensitive information and maintain a high degree of integrity and discretion in a confidential environment.
- Eligible to work in the U.S.
Responsibilities
- Processing accounts payable, including categorizing and entering invoices, matching invoices to purchase orders and receipts, supporting vendor relationships, and maintaining and organizing finance files.
- Organizing and compiling semimonthly payroll data and entering pay data into the human resources information system for processing.
- Coordinating with HR on personnel changes, new hires, and terminations as they relate to the proper processing of payroll.
- Providing support and troubleshooting assistance to staff submitting expense reports through the automated reimbursement system.
- Preparing journal entries and performing account reconciliations under manager oversight.
- Processing deposits and electronic banking transactions.
- Maintaining organized and accurate records for accounts payable and payroll transactions according to retention and compliance requirements.
- Supporting team members with ad hoc finance functions during compliance periods, quarterly/year-end close and audit.
- Compiling data and supporting payroll tax compliance activities, including W-2/1099 preparation support and quarterly payroll tax filing support.
- Running AP aging reports and flagging invoices due for payment.
- Developing and maintaining process documentation for AP and payroll procedures to support training and consistency.
- Training and onboarding new finance staff on AP and payroll systems and processes, including developing training curriculum and materials.
- Ad hoc projects as assigned.
Benefits
- Full time benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
