Finance Office Assistant - Part Time

Northampton Community College•Bethlehem, PA

16h•Onsite

About The Position

The accounts payable department is responsible for paying all invoices for the college’s three campuses. This position resides in the finance department of the Northampton Community College main campus in Bethlehem and plays an integral role in the effectiveness and efficiency of the department. The position requires daily data entry, strong computer and technical skills-including Microsoft Excel and Word, advanced math skills, competent reasoning and research ability, good customer service skills, attention to detail, and the ability to manage multiple tasks in a timely manner.

Requirements

High School Diploma or GED required
Strong computer and technical skills-including Microsoft Excel and Word
Advanced math skills
Competent reasoning and research ability
Good customer service skills
Attention to detail
Ability to manage multiple tasks in a timely manner

Nice To Haves

Associate degree in accounting or equivalent experience is preferred

Responsibilities

Enter supplier invoices against purchase order into the Workday ERP System
Reconcile invoices against purchase orders
Research and resolve any invoice discrepancies
Email invoices requiring approval to department managers
Contact suppliers via phone or email to resolve any issues and answer questions
Communicate with internal staff to answer questions and resolve issues
Scan invoices to create PDF documents and attach invoices in Workday
Retrieve invoices from emails and drag and drop them into Workday
Perform general office duties, including greeting suppliers & visitors, answering phones, preparing correspondence electronically, and opening and distributing mail
Work closely with the purchasing department in the Finance Office
Cross train on other functions to fill-in when other employees are out
Assist in purchasing, payroll and other finance areas if needed
Perform other duties as assigned